Take ownership of end-to-end accounting in a modern multidisciplinary healthcare and surgical facility.
About Panacea Clinic
Panacea Clinic is a modern, multidisciplinary healthcare and surgical facility providing surgical, endoscopy, diagnostic, dental, rehabilitation, and related clinical services. We are committed to high standards of patient care, operational excellence, financial accountability, and regulatory compliance.
Position Summary
The Full-Cycle Accountant will manage the Clinic's complete accounting cycle, from accurate transaction processing and reconciliations through financial statements, analysis, budgeting, cash-flow forecasting, and inventory controls. This role works closely with management and operational teams to ensure timely, reliable financial information and strong internal controls.
The successful candidate must have hands-on QuickBooks Online experience and at least two years of accounting experience in a hospital, surgical centre, medical clinic, or comparable healthcare environment.
Key Responsibilities Full-Cycle Accounting and Bookkeeping
- Maintain complete, accurate, and current accounting records in QuickBooks Online.
- Record and classify revenues, expenses, payments, deposits, accruals, and journal entries.
- Maintain the general ledger and all supporting accounting schedules.
- Perform monthly bank, credit-card, loan, and balance-sheet reconciliations.
- Coordinate month-end and year-end closing processes and promptly resolve discrepancies.
- Maintain organized source documents and a clear audit trail for every transaction.
Accounts Payable
- Review, code, obtain approval for, and process supplier invoices accurately and on time.
- Match invoices to purchase orders, receiving records, contracts, and approvals.
- Prepare payments, monitor due dates, reconcile vendor statements, and resolve discrepancies.
- Maintain vendor records and monitor recurring expenses, equipment obligations, and service contracts.
Accounts Receivable
- Prepare and issue invoices, statements, credit notes, and other billing documentation.
- Record and reconcile payments from patients, physicians, insurers, corporate clients, and other payers.
- Monitor aging, follow up on overdue accounts, and investigate credits, refunds, and unapplied receipts.
- Ensure revenue is recorded accurately, completely, and in the correct accounting period.
Financial Statements and Management Analysis
- Prepare accurate monthly, quarterly, and annual income statements, balance sheets, cash-flow reports, and supporting schedules.
- Analyze financial results, operating costs, service-line performance, and material variances.
- Provide management with clear reports, insights, and recommendations to support operational decisions.
- Prepare year-end working papers and coordinate with external accountants, auditors, and tax advisors.
Cash-Flow Management
- Monitor daily cash availability and prepare short- and long-term cash-flow forecasts.
- Track expected receipts, payroll requirements, upcoming obligations, and major expenditures.
- Identify potential cash-flow pressures early and support management with payment and working-capital planning.
Budgeting and Forecasting
- Coordinate annual operating and capital budgets with management and department leaders.
- Compare actual performance to budget, explain significant variances, and update forecasts.
- Develop financial models for new programs, equipment purchases, staffing decisions, and expansion opportunities.
Inventory Taking and Management
- Coordinate and participate in regular physical counts of medical supplies, medications, surgical products, office supplies, and other inventory.
- Reconcile physical quantities to accounting and inventory records and investigate discrepancies.
- Monitor inventory usage, valuation, expiry dates, wastage, and stock variances.
- Work with clinical and purchasing teams to strengthen inventory controls and optimize stock levels.
- Identify and report slow-moving, obsolete, expired, damaged, or missing inventory.
Compliance and Internal Controls
- Support accurate payroll records, reconciliations, and statutory remittances, as assigned.
- Maintain documentation supporting GST/HST reporting and the appropriate treatment of taxable and exempt activities.
- Support audit, tax, corporate, insurance, and regulatory reporting requirements.
- Develop, document, and maintain effective approval processes and internal financial controls.
- Safeguard confidential patient, employee, vendor, and corporate financial information.
Required Qualifications
- Diploma or bachelor's degree in accounting, finance, business administration, or a related discipline.
- At least two years of accounting experience in a hospital, surgical centre, medical clinic, or comparable healthcare setting.
- Demonstrated experience managing the complete accounting cycle.
- Strong hands-on proficiency with QuickBooks Online.
- Practical experience with accounts payable, accounts receivable, general ledger, reconciliations, financial statements, budgeting, cash-flow forecasting, and inventory accounting.
- Strong Microsoft Excel skills, including formulas, reconciliations, financial schedules, and data analysis.
- Working knowledge of Canadian accounting practices and Ontario business requirements.
- Excellent attention to detail, organization, analytical judgment, and problem-solving ability.
- Ability to manage competing deadlines and work independently in a fast-paced healthcare environment.
- High standards of integrity, professionalism, discretion, and confidentiality.
Preferred Qualifications
- CPA designation, CPA candidacy, or progress toward a recognized accounting designation.
- Experience with healthcare billing, physician payments, medical supplies, insurance payments, or multiple healthcare service lines.
- Knowledge of GST/HST considerations in a healthcare environment offering both exempt and taxable services.
- Experience supporting audits, year-end reviews, external accountants, and improvements to internal controls.
How to Apply
Please submit your resume and a brief cover letter describing your healthcare accounting experience, proficiency with QuickBooks Online, and availability to work a minimum of 32 hours per week.
Panacea Clinic is committed to an inclusive and accessible recruitment process. Accommodation is available upon request throughout the recruitment and selection process.
We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
Pay: From $50.00 per hour
Expected hours: 24.0 – 32.0 per week
Work Location: In person
