Company Overview
WestMat is Alberta’s Leading Industrial Equipment Supplier. Canadian-owned and operated, WestMat was founded in 1970 and became the first Toyota forklift dealership in Canada. In conjunction with our Toyota line, we are also proud to be Alberta’s authorized dealer for Heli Canada, Load Lifter, Kalmar, and Karcher floor cleaning equipment.
Our focus is to work together with our customers to create material handling solutions for all their Equipment, Parts, Service, Rentals, and Safety Training requirements.
We are seeking a detail-oriented and reliable Payroll Administrator to manage end-to-end payroll processing and support employee benefits administration. The successful candidate will play a key role in ensuring accurate, timely payroll while also assisting with health benefits, short-term disability (STD), RRSP programs, and providing support to accounts receivable (AR) and general administrative functions.
Key Responsibilities
Payroll Administration
- Process bi-weekly/semi-monthly payroll accurately and on time using Payworks
- Maintain and update employee payroll records, including new hires, terminations, and changes
- Act as a point of contact for employees and managers regarding payroll-related inquiries, including pay, deductions, timesheets, and payroll process questions
- Calculate, validate, and administer commission payments, including verifying source data, ensuring correct tax/treatment, and processing commissions through payroll
- Ensure compliance with federal and provincial payroll legislation
- Prepare and reconcile payroll reports, remittances, and year-end requirements (T4s, T2200, ROEs)
- Participate in system setup, testing, training, and ongoing optimization.
Benefits Reconciliation & Payroll Processing
- Reconcile employee benefit premiums, payroll deductions, and provider invoices, resolving discrepancies and ensuring accurate internal payroll records.
- Process approved short-term disability (STD) payments through payroll in accordance with established procedures and HR documentation.
- Administer the employee RRSP program, including preparing and remitting employee contributions and company-matching funds to RBC in accordance with established payroll schedules.
Accounting & Administrative Support
- Provide accounting support across areas such as reconciliations, data entry, reporting, invoice processing, and general administration as required
- Support audits, reporting, documentation, and internal process improvements
Qualifications & Experience
- 3+ years of payroll administration experience (Canadian payroll)
- Payworks experience preferred
- Strong understanding of payroll legislation and statutory deductions
- Experience managing employee benefits including LTD, STD, and RRSP programs
- Ability to handle sensitive and confidential information
- Support reconciliations and year-end payroll activities
- General accounting support experience, including reconciliations, invoice processing, reporting, or related finance administration
- High attention to detail with strong organizational skills
- General administrative experience as support to the finance team
Preferred Assets
- PCP (Payroll Compliance Practitioner) designation or working toward certification
- Experience in a multi-department/multi-location environment
- Familiarity with HRIS or accounting systems
What We Offer
- Competitive compensation based on experience
- Comprehensive health benefits
- RRSP matching program
- Supportive team environment
Job Type: Full-time
Pay: $65,000.00-$80,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Education:
- Secondary School (preferred)
Experience:
- Accounting: 3 years (required)
Licence/Certification:
- PCP Certification (required)
Work Location: In person
