About the Role
We’re looking for a reliable, detail-oriented Administrative Assistant to support the smooth daily operations of our business. This is a dynamic position that blends financial administration, customer service, and inventory coordination, and is ideal for someone with experience using Microsoft Dynamics 365 (D365) or a comparable mid-sized ERP system.
If you thrive in a fast-paced environment, enjoy wearing multiple hats, and value being part of a collaborative team, we’d love to meet you.
Key Responsibilities
Financial Administration
- Process customer payments and manage accounts receivable and payable
- Prepare and send invoices, bank deposit slips, and journal entries
- Support month-end close and financial reporting processes
- Reconcile accounts and assist with bank reconciliations
Customer & Office Support
- Provide professional front-desk service: take orders, handle inquiries, and greet visitors
- Maintain and update customer accounts, payment records, and equipment logs
- Deliver responsive internal support for software and system navigation
- Inventory Coordination
- Review weekly stock reconciliations and manage inventory records
- Collaborate with operations to ensure accurate tracking of stock movement
Administrative Operations
- Keep digital and physical files organized and up to date
- Ensure compliance with company safety policies and participate in training
What We’re Looking For
Experience & Technical Skills
- 3+ years in an administrative, accounting, or office support role
- Post-secondary training in Accounting or Bookkeeping preferred
- Experience with Microsoft Dynamics 365 (D365) or other mid-sized ERP systems (e.g., Sage, NetSuite, Acumatica, QuickBooks Enterprise)
- Strong understanding of bookkeeping, invoicing, and account reconciliation
- Familiarity with inventory systems and management practices
Soft Skills & Attributes
- Excellent customer service skills: friendly, professional, and solution-focused
- Strong organizational skills and high attention to detail
- Ability to multitask and adapt in a fast-moving, team-based setting
Why Join Us?
You’ll be joining a small, close-knit team that values collaboration, trust, and mutual support. We’re a family-owned business that’s been proudly serving Yellowknife for many years, building strong relationships in the community. We offer great benefits, competitive pay, and a work environment where your contributions are truly appreciated.
Job Type: Full-time
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care
Ability to commute/relocate:
- Yellowknife, NT: reliably commute or plan to relocate before starting work (required)
Work Location: In person
