Our client is looking for an Accounts Payable Specialist to join a contract opportunity supporting a busy education and trades-focused organization in Calgary , Alberta. This role is well suited to someone with strong QuickBooks Online experience who can manage high-volume invoice processing, reconciliations, and general AP tasks with minimal supervision. The successful candidate will support day-to-day accounting operations within a small, collaborative team.
Responsibilities:
- Manage the full invoice intake cycle, including reviewing, coding, matching, and processing vendor bills through Dext and QuickBooks Online.
- Verify purchase order and non-purchase order invoices, ensuring accurate coding and timely entry.
- Reconcile vendor statements, investigate discrepancies, and follow up with suppliers to resolve outstanding items.
- Support bank reconciliations across multiple accounts while maintaining accurate financial records.
- Apply approved payments within QuickBooks Online and maintain up-to-date transaction records.
- Process employee expense submissions through the designated expense platform.
- Post journal entries such as payroll uploads and routine accounting adjustments.
- Communicate with vendors via the accounts inbox and support internal teams with invoice and reconciliation queries.
- Assist with improving coding structures and system mapping within QuickBooks Online as processes evolve.
Requirements:
- Hands-on experience using QuickBooks Online in an accounts payable or general accounting capacity is required.
- Proven ability to process vendor invoices accurately, including coding, matching, and system entry in a high-volume environment.
- Experience completing vendor statement reconciliations and resolving discrepancies independently.
- Working knowledge of bank reconciliations and general accounting support tasks.
- Familiarity with Dext or similar OCR/invoice capture tools is considered an asset.
- Strong communication skills for dealing with vendors and internal stakeholders.
- Comfortable using Excel for basic analysis, including lookups and pivot tables.
How to Apply:
To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!
Reference Number: 05000-0013461050
Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.
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