Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant/Bookkeeping to join our team.
The ideal candidates must possess solid communication, organizational and customer service skills, and a professional demeanor. Proven ability to work independently with minimal instructions to handle day-to-day tasks. The candidate will play a pivotal role in ensuring the smooth operation of our office by managing administrative tasks, supporting team management, and facilitating effective communication, and will demonstrate organizational skills and the ability to manage multiple priorities while maintaining accuracy and confidentiality.
Duties:
Administrative Responsibilities
Office Administration
- Answer telephone calls and direct inquiries.
- Respond to emails professionally.
- Manage incoming and outgoing mail and courier deliveries.
- Maintain office filing systems.
Document Preparation
- Prepare correspondence, reports, and spreadsheets.
- Proofread documents for accuracy.
- Maintain company forms and templates.
- Assist with document formatting and organization.
Data Entry
- Enter and update company information in internal systems.
- Maintain customer, vendor, and employee records.
- Ensure accuracy of electronic databases.
Administrative Support
- Support managers with administrative projects.
- Assist with onboarding documentation for new employees.
- Coordinate company events and meetings.
- Prepare reports and documentation for management.
- Perform general clerical duties as assigned.
Bookkeeping Responsibilities
- Match invoices to purchase orders and receipts.
- Generate customer invoices.
- Record incoming payments.
- Monitor outstanding receivables.
- Follow up on overdue accounts professionally.
- Maintain accurate customer account records.
- Prepare documentation for external accountants.
- Maintain records required for audits.
- Organize electronic and paper records.
- Ensure confidentiality of financial information.
- Retain documentation according to company policies.
Record Management
- Maintain and manage all Corporate expense records.
- Organize electronic and paper records.
- Ensure confidentiality of financial information.
- Retain documentation according to company policies.
Experience
- Minimum 5 years of experience in an administrative role, support role, or bookkeeping knowledge is an asset
- Prior clerical or administrative experience preferred, including familiarity with office procedures and customer service best practices
- Experience working with QuickBooks (asset), Microsoft Office (Word, Excel), and Google Workspace, is highly desirable
- Strong typing, proofreading, organizational skills, and attention to detail are essential for success in this role
- Excellent phone etiquette, professional, and customer-focused attitude skills are required
This position is integral to maintaining efficient office operations while fostering a welcoming environment for clients and staff alike.
Pay: $48,000.00-$55,000.00 per year
Benefits:
Application question(s):
- A degree or certification in Office Administration?
Experience:
- Administrative Assistant and book keeping : 5 years (required)
Language:
Work Location: In person
