ABOUT EMM CREATIVE ARTS CO.
EMM Creative Arts Co. is an award-winning Vancouver-based event production and creative agency with 16+ years of experience producing large-scale events in BC and Alberta.
Our clients include some of the most recognized events in Western Canada, and we run a lean, high-performing operation that moves fast and holds high standards. Every document that goes out under our name needs to be accurate, professional, and on point.
THE ROLE
We are looking for a detail-obsessed Contracts and Invoicing Coordinator to own the lifecycle of our client contracts and invoices. This is not a complex accounting role, but it requires someone who is precise, organized, and genuinely good at following systems. If a number is wrong, you catch it before it leaves the building. If something in a contract doesn't make sense, you flag it. That's the standard.
You will be working directly with the founder and will have a monthly video check-in to review workflow, flag anything outstanding, and stay aligned.
WHAT YOU’LL DO
- Draft contracts by adapting previously completed contracts from past events.
- - Our reference documents are real completed contracts — not blank forms. You need to be able to look at a finished contract from a past event and independently produce an accurate draft for a new client or event. This is the core of the role.
- Populate client-specific details using a budget spreadsheet provided to you
- Reviewing each contract for accuracy before returning it for approval and sending
- Flagging anything in a contract that looks off, doesn't match the budget, or raises a question
- Sending invoices through QuickBooks Online based on the payment schedule outlined in each contract
- Monitoring outstanding invoices and following up with clients on overdue payments
- Processing one-off invoices when requested via email with specific amounts and details provided
- Maintaining a clean record of what has been sent, what is outstanding, and what has been paid
- Track tasks in Asana, keeping statuses current so nothing falls through the cracks
WHAT WE'RE LOOKING FOR
- Strong attention to detail. Typos and number errors are not acceptable in this role
- Experience with QuickBooks Online. You need to know this system, not learn it on the job
- Comfort supporting the creation of systems and working from templates
- Clear, professional written communication for any client-facing follow-up
- Reliable and self-directed. You manage your own deadlines without being chased
- Ability to flag concerns clearly and concisely without over-explaining
- Comfortable working in Asana for task tracking — or quick to get up to speed on it
THE SETUP
- Freelance contractor, remote
- Work volume varies by season, heavier in spring and summer
- Monthly video check-in with the founder
- Trial period to start, with strong potential for ongoing work
- Performance bonuses available for exceptional work and reliability during high-volume periods
HOW TO APPLY
Submit your proposal via email to using the subject line: Contracts & Invoicing Coordinator.
Include a brief overview of your QuickBooks Online experience, a short description of how you've worked from existing documents to create new ones (contracts, proposals, or similar), your rate expectations, and any relevant examples of administrative or contracts work you have done.
Only candidates selected for an interview will be contacted. We are hoping to fill this position as early as June 15, 2026.
Pay: From $20.00 per hour
Benefits:
- Casual dress
- Company events
- Flexible schedule
- Store discount
- Work from home
Work Location: Remote
