Reports to: Director of Development and Community Engagement
Start Date: August 1, 2026
Location: Elmwood School, Ottawa
Elmwood School is seeking a highly organized, relationship-oriented, and dynamic Development Coordinator to join the Advancement team. Reporting to the Director of Development & Community Engagement, this role will support a wide range of fundraising, donor relations, alumni engagement, communications, and event initiatives that strengthen and grow the Elmwood community.
The ideal candidate is proactive, collaborative, detail-oriented, and energized by meaningful work. They bring demonstrated fundraising experience, exceptional organizational and communication skills, and a warm, professional approach to relationship-building. This individual will play an important role in the execution of advancement events, donor stewardship, fundraising operations, and development-related communications, while working closely with colleagues across the school. The Development Coordinator will also support the planning, coordination, and momentum-building efforts related to Elmwood’s capital campaign and broader strategic fundraising priorities.
This is an exciting opportunity to contribute to a mission-driven, values-based environment dedicated to supporting girls’ education.
Key Responsibilities
Event Planning & Execution
Assist, coordinate, and execute advancement events (donor events, alumni gatherings, stewardship events, assist on admission events, fundraising initiatives)
Manage logistics including timelines, vendors, invitations, guest lists, and on-site execution
Support post-event follow-up and stewardship activities
Donor & Alumni Relations & Stewardship
Assist in cultivating and maintaining positive donor relationships
Support donor communications, acknowledgements, and stewardship touchpoints
Help prepare materials for donor meetings and engagement opportunities
Donor Research & Meeting Coordination
Assist in donor and prospect research to support cultivation strategies
Identify and compile relevant background information for meetings
Coordinate and schedule donor visits and meetings where appropriate
Fundraising Support
Provide operational and administrative support for fundraising campaigns
Assist with tracking pledges, gifts, and engagement activity
Support donor pipeline management
Communications Collaboration
Liaise closely with the Communications team on campaign needs
Coordinate content requirements for:
Social media
Email communications
Outreach materials
Event promotion
Ensure alignment between development priorities and messaging
Assist in the execution of social media campaigns and development-related digital communications
Bring demonstrated social media expertise, including an understanding of content creation, audience engagement, and platform best practices
Administrative Support
Provide administrative assistance to the Director of Development & Community Engagement
Maintain accurate donor records and database updates in Veracross
Support general advancement office needs as required
Qualifications & Experience
Demonstrated fundraising experience required
Experience in an independent school or educational environment strongly preferred
Proven experience supporting events or project coordination
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Professional, warm, and donor-focused demeanor
Ability to handle confidential information with discretion
Key Competencies
Relationship-building and interpersonal skills
Attention to detail
Initiative and problem-solving ability
Collaborative mindset
Adaptability and flexibility
Compensation
Salary range $55,000 - $70,000
Compensation commensurate with experience
Why Join Elmwood
Be part of a mission-driven, values-based community
Contribute to meaningful work supporting girls’ education
Work within a collaborative, creative, and supportive team
Elmwood School is an equal opportunity employer. We encourage applications from all qualified individuals who are members of groups that historically and/or currently face barriers to equity. We would be pleased to offer accommodation for applicants with disabilities in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require a code-protected accommodation through any stage of the recruitment process, please make them known when contacted, and we will work with you to meet your needs.
About Elmwood School
Founded in 1915, Elmwood School is an independent day school for girls from Pre-Kindergarten to Grade 12, located in Ottawa, Ontario. As the first school in North America accredited in all three International Baccalaureate (IB) programmes, Elmwood is a global leader in girls’ education—known for nurturing confidence, curiosity, and compassion. Our faculty and staff share a deep commitment to helping every student become lifted and unstoppable.
READY TO JOIN US?
Apply today and become part of a team. Email your cover letter and resumé to [email protected] and put “Development Coordinator” in the subject line.
