Position: Restaurant Maintenance Coordinator
Department: Toptable Head Office
Reports to: VP, Construction & Design
WHO WE ARE:
For over four decades, Toptable Group has defined elegant yet approachable dining through the passion and commitment of its award-winning chefs, renowned restaurant and wine directors, and dedicated staff members. Toptable is a rapidly growing hospitality company with a current portfolio of 14 restaurants operating both locally and in the US.
POSTION SUMMARY:
Reporting to VP, Construction & Design the Restaurant Maintenance Coordinator oversees and coordinates maintenance and repair projects across a portfolio of up to 14 restaurant locations. This role ensures details on all facilities, kitchen equipment, and building systems are operating efficiently, safely, and in compliance with health regulations, while minimizing disruption to daily operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned as required)
-
Plan, schedule, and track maintenance projects across multiple restaurant locations
- Coordinate preventive maintenance for kitchen equipment (e.g. ovens, fryers, HVAC, refrigeration, plumbing etc)
- Manage regular maintenance as well as emergency repairs and prioritize urgent issues to minimize downtime
- Liaise with external vendors, service providers, and contractors
- Obtain quotes, schedule service calls, and ensure work is completed to standard
- Monitor vendor performance, costs, and service-level agreements
- Act as the main point of contact for Restaurant Directors & Executive Chefs regarding maintenance issues
- Standardize maintenance practices across all locations
- Identify cost-saving opportunities and prevent overspending
- Ensure all locations meet health, safety, and food service regulations
- Support inspections and audits (health, fire, equipment safety)
- Maintain proper documentation and service records
- Prepare regular reports on maintenance status, recurring issues, and KPIs
- Analyze trends to improve reliability and reduce equipment failures
- Travel between locations (as needed) to assess site conditions and project progress
REQUIRED EXPERIENCE AND QUALIFICATIONS:
-
2–5+ years in facilities, project management and/or maintenance coordination
- Diploma/degree in facilities management, engineering, or related field is an asset
- Strong organizational skills with the ability to manage multiple sites simultaneously
- Demonstrated experience working collaboratively with and managing external vendors
-
Experience coordinating maintenance in restaurants, hospitality, or retail
- Working knowledge of commercial kitchen equipment and building systems
- Ability to prioritize urgent issues in a fast-paced environment
- Strong communication skills (working with restaurant managers, vendors, and leadership)
- Proficiency in MS Office and maintenance tracking systems
- Knowledge of food safety regulations (e.g., local health authority requirements) is an asset
-
Basic understanding of budgeting and cost control
- Project management certification is an asset
-
Possess and maintain a valid BC Drivers License
This position will remain open until filled.
