We are looking for the right individual to join our rapidly growing team. Kraken Security is a small company with less than 10 employees, the ideal candidate is one that is comfortable handling multiple roles and growing with the company. The executive assistant will work with and report directly to the President of the company.
Key Responsibilities:
- Coordinate project schedules, service calls, and client appointments.
- Communicate with clients by phone, email and text.
- Respond to schedule changes, service calls and operational issues
- Process payroll and maintain employee records.
- Prepare invoices and follow up on outstanding payments
- Support with recruitment, onboarding and employee administration
- Maintain accurate records and documentation.
- Help create an exceptional client and employee experience.
- Assist in the creation of standard operating procedures (SOP) for the company.
Ideal Candidate Characteristics:
- Enjoy optimizing things
- Communicate warmly and professionally
- Are able to work independently
- Take ownership and follow through
- Have a positive attitude
- Have strong judgment, discretion and attention to detail
- Want to be part of a close-knit team where your work truly matters
- Interest in new technologies
Qualifications:
- 2+ years of experience in administration, operations, legal administration, office management or a similar role
- Strong written and verbal English communication
- Experience managing schedules, deadlines and multiple priorities
- Payroll experience preferred but not necessary
- Comfortable with utlizing AI, Google Workspace, spreadsheets, CRM systems and workplace communication tools
- Valid Class 5 driver's licence and reliable vehicle
Compensation & Benefits
- $50,000–$55,000 per year
- Monday–Friday, 8:00 a.m.–4:00 p.m.
- In-person position in Calgary
- Benefits available following probation
- Limited hybrid flexibility may be discussed after probation
Benefits:
- On-site parking
- Extended health benefits (in the works)
Pay: $50,000.00-$55,000.00 per year
Benefits:
Ability to commute/relocate:
- Calgary, AB T2G 1V7: reliably commute or plan to relocate before starting work (required)
Location:
- Calgary, AB T2G 1V7 (required)
Work Location: In person
