Job Offer: Administrative Assistant
Location: Montreal
Company: AAA Canada (mandate for a major player in the aerospace industry)
Type: 2 Full‑time position
Benefits and Perks
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Permanent employment offering stability and security.
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Use of high‑performance, quality equipment.
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Sick days to support your well‑being.
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Comprehensive group insurance program.
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Career development and professional growth opportunities.
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Stimulating work environment with major projects in aerospace, ground transportation, and defense sectors.
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Development, health, and wellness program.
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Must work 2 days per week on site (Wednesday is mandatory).
Job Description
In your role, you will be expected to:
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Organize and maintain accurate files, manage correspondence, and ensure proper documentation of records;
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Assist with data entry, invoice tracking and invoicing;
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Manage schedule and meetings, filter their email inbox, and track tasks to be completed;
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Monitor activities, files, and requests related to the teams;
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Organize meetings and business trips: invitations, agendas & minutes, travel arrangements, reservations, etc.;
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Maintain confidential files and update financial documents, including expense reports and internal files;
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Prepare documents, presentations, reports, and charts using Microsoft Office software;
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Support the management team on various projects, coordinate events, and assist with procurement, if necessary;
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Contact for clients or partners regarding inquiries and information requests;
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Ensure the traceability of information;
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Follow AAA Canada’s quality procedures and processes;
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Meet objectives;
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Perform any other related tasks as requested by your immediate supervisor.
Your Profile:
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Canadian citizenship;
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Valid security clearance (Controlled Goods Program and Enhanced Reliability)
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Diploma of Collegiate Studies in Office Systems Technology or the equivalent;
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Minimum 5 years of relevant experience or an equivalent combination of education and experience;
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In-depth knowledge of Microsoft Office Suite;
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Bilingual (French and English), spoken and written.
Key Competencies:
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Discretion, confidentiality and reliability when handling sensitive information;
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Self-motivated, proactive, solution-oriented, and eager to engage with the production/operations team;
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Comfortable with multiple responsibilities and a frequently interrupted work environment;
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Attention to detail and problem-solving mind set;
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Able to prioritize tasks.
To apply, send your application to [email protected]
At AAA Canada, we believe in human potential above all. We look beyond résumés: what matters to us is your journey, your expertise, and your vision.
AAA adheres to employment equity principles and encourages women, Indigenous peoples, persons with disabilities, and visible minorities to apply.
