RESPONSIBILITIES
Bookkeeping & Financial Management
- Maintain accurate and up-to-date financial records for both Canadian and U.S. entities in QuickBooks.
- Reconcile bank accounts, credit cards, and merchant accounts monthly.
- Manage the full accounting cycle: AP, AR, payroll journal entries, general ledger, and month-end/year-end close.
- Prepare and post journal entries including intercompany transfers, accruals, and adjusting entries.
Tax & Regulatory Compliance
- Ensure compliance with federal and provincial/state tax regulations in Canada and the U.S.
- Prepare and file GST/HST, sales tax, and other government remittances.
- Support annual corporate tax filings by preparing schedules and liaising with external accountants.
Payroll Oversight
- Coordinate with payroll providers to ensure accurate payroll processing in both countries.
- Manage payroll journal entries and benefits deductions in QuickBooks.
- Monitor vacation, sick time, and statutory holiday pay compliance.
Reporting & Analysis
- Generate and analyze monthly, quarterly, and annual financial reports for leadership.
- Prepare cash flow forecasts and budget variance reports.
- Monitor KPIs and provide insights into cost-saving opportunities.
System & Process Improvement
- Streamline and document accounting procedures and workflows.
- Implement financial controls and best practices to minimize risk and increase efficiency.
- Ensure consistency across Canadian and U.S. financial operations.
Collaboration & Support
- Liaise with internal departments (e.g. sales, operations) for financial support and reporting.
- Serve as the primary contact for auditors, bankers, and tax authorities.
- Train and supervise junior finance or accounting staff, if applicable.
QUALIFICATIONS
Education & Certifications
- Bachelor’s degree in Accounting, Finance, or a related field (required).
- CPA designation (Chartered Professional Accountant – Canada or CPA US) is highly preferred.
- Certification in QuickBooks (e.g., QuickBooks ProAdvisor) is a strong asset.
Experience
- 5+ years of progressive accounting or finance experience.
- Hands-on experience with Canadian tax compliance, and reporting requirements.
- Proven track record of managing multi-currency accounting and cross-border financial operations.
- Extensive experience with QuickBooks Online and/or QuickBooks Desktop, including advanced features like class tracking, memorized reports, and custom chart of accounts.
Skills & Knowledge
- Canadian tax (GST/HST, payroll, corporate tax).
- U.S. tax (sales tax, payroll, state/federal compliance).
- Solid understanding of GAAP (both U.S. and Canadian frameworks if possible).
- Strong Excel and spreadsheet modeling skills (pivot tables, lookups, etc.).
- Familiarity with intercompany transactions, transfer pricing, and currency conversion.
Soft Skills
- Excellent attention to detail and organizational skills.
- Strong analytical and problem-solving abilities.
- Effective communication skills – able to clearly present financial data to non-financial stakeholders.
- Capable of working independently and managing multiple priorities across jurisdictions.
Job Type: Full-time
Pay: $90,000.00-$120,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care
Flexible language requirement:
Experience:
- Accounting: 5 years (required)
Licence/Certification:
- Chartered Professional Accountant (required)
Work Location: Hybrid remote in Cambridge, ON N1R 6J2
