Human Resources is hiring for a temporary Administrative Assistant, Human Resources and Labour Relations. This is a one-year contract, with possibility of extension.
The Administrative Assistant, Human Resources (HR) and Labor Relations (LR) provides general, confidential administrative support to the HR Directors Group, coordinates support activities for the labour relations functions and supports work on a variety of other departmental activities.
The incumbent works with the Director, Advisory Services and Labour Relations (DASLR) and the Senior Human Resources Advisor team to coordinate grievance meetings, conduct research, assist in drafting grievance responses, and coordinate labour relations related meetings and investigations. The incumbent creates and maintains confidential labour relations files related to workplace issues, grievances, arbitrations, bargaining and a variety of other workplace matters.
The incumbent provides administrative support for the HR leadership team, coordinates events, and provides backup support to other areas of the Department, including the Operations Manager, as required.
- Diploma from a recognized post-secondary institution, preferably related to Human Resources, including courses in Labour Relations.
- Three (3) years of related work experience, preferably in a post-secondary institution environment or similar complex public sector organization.
- Labour relations experience is an asset.
- Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools.
- Demonstrated ability to handle confidential matters with discretion, tact, and diplomacy and make sound decisions within the limits of established policies and procedures.
- Proven ability to establish and maintain positive, effective working relationships in a team environment at all times.
- Demonstrated attention to detail and excellent organizational skills.
- Ability to adapt to ever changing workload priorities and effectively reprioritize or defer tasks in line with operational needs.
- Self-motivated and self-directed with strong communication skills.
- Ability to follow instructions with minimal supervision and take initiative.
UFV Leadership Proficiencies
- Create and implement plans - shape, align and execute the strategic priorities to meet student and community needs.
- Lead change – Remain flexible, adjusting to changing circumstances and lead positive change by balancing innovation and calculated risk taking.
- Cultivate collaborative relationships – Build effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.
- Inspire and develop talent - Invest in developing yourself, staff and faculty, effective teams, and our culture of excellence.
- Make effective decisions - Make sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstances.
- Infuse Indigenization, Equity, Diversity, and Inclusion – Lead by example, valuing differing perspectives and backgrounds and promote equity, inclusion and respect in a diverse environment.
The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.
UFV has campus locations in Abbotsford, Chilliwack, Mission, and Hope in the beautiful British Columbia, and in Chandigarh, India. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community and shape the future of 15,000 students.
Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [email protected]. Learn more about our commitment to diversity and inclusion.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.
UFV is committed to the principle of equity in employment.
