Job Title: Project Support Specialist
Company: Munitions Response Services (MRS) Ltd.
About MRS: MRS is a rapidly growing Canadian firm specializing in unexploded ordnance (UXO) remediation with operations across the country. We believe our employees are our greatest asset and that investing in their development is an investment in our future. At MRS, we foster a team that is multi-skilled, adaptable, and experienced across a variety of operational and administrative functions.
We are currently seeking a highly organized, detail-oriented, and computer-savvy Project Support Specialist to support our national UXO operations. This is a full-time position offering comprehensive benefits and opportunities for professional growth.
Educational & Experience Requirements:
- Diploma, Certificate, or Degree in Business Administration, Accounting, Mathematics, Office Administration, or a related field (preferred)
- Proven experience in administrative, project support, or operations support roles, ideally in a fast-paced environment
- Strong analytical, organizational, and problem-solving abilities
- Exceptional attention to detail and commitment to accuracy
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office (Word, Outlook, PowerPoint)
- Experience working with spreadsheets, data entry, tracking systems, and quality control processes
- Ability to prioritize competing tasks and manage time effectively
- Experience with payroll, timecard, expense, or accounting-related systems considered an asset
- Accounting, bookkeeping, finance, or mathematics background considered an asset
Main Responsibilities:
- Manage timesheets and expense entries for a large employee base, ensuring accuracy and compliance with company policies
- Perform quality control reviews of UXO field documentation, including Daily Operations Reports, Quality Control Reports, Safety Reports, Tailgate Meetings, and Final Reports
- Maintain and organize project spreadsheets, databases, and tracking systems to support operational and financial reporting
- Assist with payroll, project cost tracking, and administrative quality assurance activities
- Coordinate employee travel arrangements including flights, accommodations, transportation, and travel itineraries
- Draft and issue employee contracts, ensuring terms and conditions are accurately documented
- Coordinate onboarding activities and oversee completion and filing of new hire documentation
- Provide administrative and operational support to project teams, including scheduling meetings, preparing documents, taking minutes, and maintaining organized project files
- Support continuous improvement initiatives and assist with special projects as assigned
- Adhere to all company policies, procedures, and safety expectations
Position Details:
- Type: Full-Time, Salary
- Benefits: Comprehensive package including health, dental, and vision insurance
- Additional Perks: Vacation leave, annual bonus
Ideal Candidate
The ideal candidate is highly organized, comfortable working with numbers and data, proficient in Excel, and capable of supporting multiple projects and deadlines simultaneously. This role is well suited to individuals who enjoy combining administrative coordination with analytical and computer-based work.
Job Types: Full-time, Permanent
Pay: $50,000.00-$90,000.00 per year
Benefits:
- Dental care
- Extended health care
- Flexible schedule
Flexible language requirement:
Education:
- Bachelor's Degree (preferred)
Experience:
- Project Support: 3 years (preferred)
Language:
Location:
- Kanata, ON K2K 2A9 (preferred)
Work Location: Hybrid remote in Kanata, ON K2K 2A9
