We are seeking a detail-oriented and organized Operations & Administrative Support Coordinator to assist with the daily operations of our construction company. This role supports project managers, site supervisors, accounting, and office administration to ensure projects run efficiently, safely, and on schedule. The ideal candidate has strong communication skills, multitasking abilities, and experience working in a fast-paced construction or trades environment.
Key ResponsibilitiesAdministrative Support
- Manage daily office operations and administrative tasks
- Answer phone calls, emails, and customer inquiries professionally
- Schedule meetings, inspections, subcontractors, and site visits
- Prepare and maintain project files, contracts, permits, and documentation
- Track and organize employee certifications, safety records, and training documents
- Maintain office supplies and coordinate equipment/service requests
Operations Support
- Assist project managers with project coordination and scheduling
- Track project progress, timelines, and job status updates
- Coordinate with suppliers, subcontractors, and clients
- Prepare purchase orders, work orders, and change orders
- Support inventory tracking and material deliveries
- Help ensure compliance with company policies and construction safety regulations
- Monitor timesheets, payroll submissions, and workforce scheduling
Financial & Reporting Support
- Assist with invoicing, accounts payable/receivable, and expense tracking
- Collect and organize receipts, vendor invoices, and project costs
- Prepare reports, spreadsheets, and operational summaries
- Support budgeting and cost-tracking processes
Qualifications
- Previous experience in construction administration, operations support, or office coordination preferred
- Strong organizational and time-management skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with construction management software is an asset
- Excellent written and verbal communication skills
- Ability to prioritize tasks and work independently
- Knowledge of construction terminology and processes preferred
Working Conditions
- Full-time position
- Office and occasional site-based work environment
- May require occasional overtime during busy project periods
Skills & Attributes
- Attention to detail
- Problem-solving mindset
- Team-oriented attitude
- Ability to handle confidential information
- Strong customer service skills
- Adaptability in a fast-paced environment
Pay: $25.00-$35.00 per hour
Work Location: In person
