1. Worker training and integration
- Prepare weekly the documents necessary for the reception of workers (site plan, forms, OHS documentation, etc.);
- Ensure the updating and follow-up of the register of OHS training and receptions;
- Layout and revision of OHS training presentations for workers;
- Ensure the administrative follow-up of the mandatory training and certifications required on the site.
2. Document management and compliance
- Ensure the filing, archiving and management of the site's OHS documents;
- Maintain up-to-date hospitality files, work permits, investigation reports, CNESST reports and other regulatory documents;
- Prepare and distribute the various OHS forms required on the site (hot work, confined spaces, lifts, equipment inspections, etc.);
- Ensure accuracy and compliance of OHS records and documents.
3. OHS reporting and administrative follow-up
- Compile the data necessary for the preparation of weekly, monthly and other OHS reports required by the client;
- Participate in the preparation of tactical plans, recovery plans and OHS dashboards;
- Monitor and update the various OHS indicators and statistics;
- Produce the administrative documents required for the proper functioning of the site's OHS activities.
4. Event and Inspection Management
- Send notifications related to OHS events;
- Ensure the administrative follow-up of investigation reports and ensure compliance with transmission deadlines;
- Follow up on site inspections carried out by the OHS team and the supervision team;
- Follow up on corrective actions resulting from inspections, observations and events.
5. Meetings and communication
- Prepare agendas for site committees and OHS meetings;
- Participate in meetings, take notes and write minutes;
- Ensure the dissemination of minutes after approval;
- Prepare the necessary documentation for general meetings, OHS breaks and other communication activities.
6. Administrative support to the site
- Support the OHS team and the project management team in their day-to-day administrative activities;
- Produce, update and disseminate various OHS documents, posters and communications;
- Ensure the availability of personal protective equipment (PPE) for visitors;
- Maintain the various site records, including those related to training, inspections, events, observations and recognition programs.
This role could be for you if you have
- College or university diploma in secretarial studies, office administration, occupational health and safety or a relevant discipline;
- 2 to 5 years of experience in similar functions;
- Knowledge of the construction sector considered an asset;
- Excellent command of Office Suite;
- Intermediate knowledge of English, both oral and written, to interact occasionally with suppliers and colleagues at the national level. Must be able to write papers and revise documents in English;
- High geographical mobility;
- Hold a valid driver's license;
- Excellent teamwork and communication skills, with the ability to convey information clearly and professionally, both orally and in writing;
- Autonomy, discretion and great administrative rigour.
