Position Summary:
Responsible for coordinating project execution and order management for mobile systems projects ensuring alignment across engineering, purchasing, production, quality, and sales.
Tasks/Responsibilities:
Workflow governance and stage-gate control for mobile systems projects
- Confirm adherence to defined workflows, documentation requirements, and release gates.
- Ensure project progress through defined checkpoints from quotation through purchasing, production release, and close-out.
- Monitor completeness/quality of expected deliverables before release to subsequent department/stage.
- Identify workflow deviations, gaps, or non-conformances and work with team leads to rectify/remedy.
- Drive consistency across project files, job packages, and engineering deliverables so work output follows a repeatable standard.
Project Coordination & Department Alignment
- Coordinate timelines and handoffs between engineering, purchasing, production, quality, and sales.
- Track project progress from quotation through order execution and production release.
- Support workload planning, scheduling visibility, and prioritization across active projects.
- Ensure open items are identified, assigned, and driven to closure to prevent avoidable delays.
Documentation Control Quality Alignment
- Ensure project documentation aligns with internal standards, quality requirements, and controlled workflow expectations.
- Verify completeness of project packages including necessary supporting documentation.
- Support traceability, revision control, and document organization through the full project lifecycle.
- Align with Quality department to reinforce process compliance and required proper project records.
Risk Reduction, Cost Review & Project Close-Out
- Support project close-out activities including document roll-up, cost & profitability review, and final project file organization.
- Assist in identifying schedule, process and execution risks before they affect production or margin.
- Help ensure cost versus quoted performance is reviewed and properly captured to support future quoting accuracy and profitability improvement.
- Contribute to CI initiatives related to project flow, risk reduction, and execution discipline.
Cross-Functional Liaison
- Act as central coordination point between departments for workflow-related matters.
- Support communication and accountability across departments to reduce ambiguity and missed handoffs/assignments.
- Reinforce common process expectations so projects are executed consistently regardless of the individual engineer/applications specialist or sales lead involved.
Skills and Attributes:
- Exceptional attention to detail and strong organizational discipline.
- Process-driven mindset with high standards for consistency, follow-through, and documentation quality.
- Strong coordination and communication skills across multiple departments and personalities.
- Ability to manage multiple active projects, competing priorities, and schedule-driven deliverables.
- Strong awareness of risk, execution gaps, and opportunities for process improvement.
- Comfortable enforcing standards and holding teams accountable to documented workflow requirements.
Qualifications:
- Degree or diploma in Business, Operations, Engineering Technology, Manufacturing, or related field.
- 2+ years of experience in project coordination, production support, manufacturing administration, technical support, or similar cross-functional execution roles.
- Experience working in an environment with engineering documentation, purchasing, production, and quality-controlled processes.
- Experience working with project documentation such as drawings, BOMs, change records, and job packages.
- Familiarity with ERP systems such as SAP and common project/document tracking tools.
- Exposure to manufacturing, production scheduling, or engineered-to-order workflow environments.
- Understanding of quality systems, document control, or process compliance is considered a strong asset.
Job Types: Full-time, Permanent
Pay: $75,000.00-$100,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Experience:
- project management/coordination: 2 years (required)
Work Location: In person
