Administrative Assistant (Temporary, 2-3 Months)
ZYUS (TSXV: ZYUS) is a life sciences company focused on the development and commercialization of novel cannabinoid-based pharmaceutical drug candidates for pain management. Through rigorous scientific exploration and clinical research, ZYUS aims to secure intellectual property protection, safeguarding its innovative therapies and bolstering shareholder value. ZYUS' unwavering commitment extends to obtaining regulatory approval of non-opioid-based pharmaceutical solutions, in pursuit of transformational impact on patients' lives.
ZYUS. Advancing the science of well-being.
Role Overview:
The Administrative Assistant provides clerical, organizational, and administrative support to ensure the efficient operation of an office or department. This role involves managing schedules, handling communications, maintaining records, coordinating meetings, and assisting staff with various administrative tasks.
Your Contribution:
Office Administration
· Coordinate and support the day-to-day operations of the office to ensure efficient workflow and a professional work environment.
· Maintain filing systems, records, and documentation in accordance with company procedures.
· Manage general correspondence, including email, mail distribution, and administrative communications.
· Provide administrative support to departments as required.
Front Desk & Reception
· Serve as the primary point of contact for visitors, employees, and external stakeholders.
· Answer and direct incoming telephone calls and respond to general inquiries.
· Welcome visitors and guests, issue security badges, and ensure adherence to site access procedures.
· Receive, process, and distribute incoming and outgoing mail, courier deliveries, and packages.
Guest Experience
· Foster a professional, welcoming, and positive environment for visitors, clients, and employees.
· Coordinate meeting room bookings and assist with visitor and event logistics as required.
Office Supplies & Inventory Management
· Monitor office supply inventory levels and ensure timely replenishment of required materials.
· Receive and organize office supply deliveries and maintain inventory records.
· Liaise with vendors and suppliers to support office operational requirements.
Maintain Confidentiality
· Upholding strict confidentiality standards concerning sensitive information related to the company's operations, employees, and stakeholders.
Qualifications:
· Diploma or certificate in Office Administration, Business Administration, or a related field preferred.
· Minimum 1 years of administrative, reception, or office coordination experience.
· Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
· Strong organizational, communication, and customer service skills.
· Ability to manage multiple priorities while maintaining attention to detail and confidentiality.
Skills, Knowledge, and Abilities:
· Administrative Expertise: Proficient in managing schedules, correspondence, and office operations, ensuring efficiency and accuracy in administrative tasks.
· Confidentiality: Demonstrated ability to handle sensitive information with utmost confidentiality, ensuring compliance with data protection standards.
· Organizational Skills: Strong organizational abilities to manage multiple tasks efficiently, from front desk responsibilities to contract management.
· Communication Skills: Excellent communication skills for interacting with visitors, handling inquiries, and collaborating effectively with various departments.
· Problem-Solving Skills: Capacity to address challenges proactively and find efficient solutions in a dynamic corporate environment.
· Technology Proficiency: Proficiency in MS Office Suite.
· Flexibility: Willingness to perform diverse tasks outside the outlined responsibilities to support overall company activities and objectives.
Employment Details
· Position Type: Temporary Contract
· Duration: Approximately 2–3 months
· Location: Saskatoon
· Hours: 35 hours per week
This is a temporary position for approximately 2–3 months. There may be an opportunity for continued employment based on business needs.
We thank all applicants for their interest. Only those selected for the next stage will be contacted.
We appreciate all applicants for their interest; however, only those selected for the next stage will be contacted.
Job Types: Full-time, Fixed term contract
Pay: $20.00-$22.00 per hour
Benefits:
- Casual dress
- Employee assistance program
- On-site parking
Location:
- Saskatoon, SK S7N 4L8 (preferred)
Work Location: In person
