Catering & Event Coordinator
Join the Team at Gather Catering & Events
Gather Catering & Events is a boutique, made-from-scratch catering company known for exceptional food, thoughtful service, and unforgettable experiences. We proudly cater a wide variety of corporate and social events in clients' homes and premier venues throughout the city.
From corporate breakfasts and lunches to cocktail receptions, weddings, birthday celebrations, baby showers, private dinners, and celebrations of life, our team is dedicated to creating memorable experiences through outstanding hospitality, attention to detail, and genuine care.
We're looking for an organized, proactive, and enthusiastic Catering & Event Coordinator to become the organizational backbone of our events team. You'll support the planning and execution of both corporate and social events, ensuring seamless logistics, clear communication, and exceptional client service. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in bringing memorable events to life.
Key Responsibilities
- Assist with preparing event proposals, client communications, and menu planning.
- Coordinate event logistics, including deliveries, set-up, execution, and tear-down.
- Liaise with chefs, bartenders, servers, and event staff to ensure seamless event execution.
- Coordinate with venues, rental companies, and suppliers regarding equipment, rentals, and deliveries.
- Assist with scheduling décor, rentals, entertainment, and other event details as required.
- Attend client meetings, tastings, and site visits.
- Prepare and pack event-specific equipment, menus, beverages, and supplies.
- Prepare and maintain event files, contracts, invoices, and post-event reports.
- Manage inventory, catering equipment, and supply orders.
- Assist with staff scheduling and payroll administration.
- Ensure compliance with health and safety regulations, AGLC requirements, and company sustainability initiatives.
- Provide on-site event support, including serving or supervising staff when required.
- Deliver exceptional client service before, during, and after every event.
Qualifications
Experience
- Minimum of two years' experience in catering, hospitality, or event coordination.
- Experience working in a client-facing role is strongly preferred.
- Previous supervisory or leadership experience is considered an asset.
Technical Skills
- Strong understanding of catering operations, menu planning, and dietary accommodations.
- Experience coordinating vendors, rentals, and event logistics.
- Proficiency with Microsoft Office and Google Workspace.
- Experience with event management software is considered an asset.
Personal Qualities
- Exceptional organizational and time management skills.
- Outstanding written and verbal communication.
- Strong attention to detail and ability to manage multiple priorities.
- Resourceful and solutions-focused under pressure.
- Warm, professional, and client-focused.
- Positive attitude with a collaborative, team-first approach.
- Flexible and adaptable in a dynamic work environment.
Why Join Gather Catering & Events?
At Gather Catering & Events, we believe exceptional events begin with exceptional people. We're a passionate, collaborative team that values creativity, professionalism, sustainability, and genuine hospitality.
As our Catering & Event Coordinator, you'll play a key role in delivering events that are seamless, memorable, and aligned with our commitment to outstanding service and environmentally responsible practices. Every day is different, and every event is an opportunity to create something special.
Requirements
Candidates must:
- Be available to work flexible hours, including evenings and weekends.
- Maintain a professional appearance in accordance with company dress standards.
- Be able to lift up to 50 lbs and stand or walk for extended periods.
- Hold a valid Alberta driver's license with a clean driving record.
- Be legally eligible to work in Canada.
- Work collaboratively with team members while building positive relationships with clients.
- Represent and uphold the Gather Catering & Events brand at all times.
Compensation
Compensation is competitive and will be based on experience and qualifications.
We thank all applicants for their interest in Gather Catering & Events. Only those selected for an interview will be contacted.
Pay: $23.00-$28.00 per hour
Benefits:
- Flexible schedule
- Mileage reimbursement
- On-site parking
Work Location: In person
