Overview
We are seeking a Part - time Administrative Assistant
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
- Maintain organized filing systems both digitally and physically, ensuring easy retrieval of documents
- Assist with appointment scheduling and calendar management for staff and clients
- Support bookkeeping activities such as invoicing, billing, and record keeping
- Provide customer support via phone and email, addressing inquiries promptly and professionally
- Proofread correspondence, reports, and other documents for accuracy and clarity
- Handle clerical tasks including photocopying, scanning, and mailing documents
- Support medical or dental office functions if applicable, including patient check-in/out procedures and insurance documentation
Experience
- Previous office experience preferred, especially in administrative or clerical roles
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is advantageous
- Strong computer skills with the ability to learn new software quickly
- Demonstrated organizational skills with attention to detail in data entry and document management
- Excellent customer service skills with professional phone etiquette
- Ability to multitask efficiently in a fast-paced environment
- Prior experience in medical or dental office settings is a plus but not mandatory
- Proven ability to proofread documents accurately and maintain confidentiality
Pay: From $20.00 per hour
Benefits:
Work Location: In person
