Administrative Coordinator
Calgary, AB (Downtown) | Full-Time, Hybrid | Indigenous Employment Opportunity
Administration / Grant Writing & Office Operations | Early-Career | Mentorship & Training Provided
Position Type
Full-Time (Permanent)
Location
Downtown Calgary, Alberta
Schedule
Monday to Friday, Hybrid (in-office and remote mix)
Hours
8 hours per day, 40 hours per week
Compensation
$25.00 to $28.00 per hour, based on experience and credentials
Experience
Entry-level welcome; recent graduates encouraged to apply
Designation
Preference given to Indigenous applicants in alignment with reconciliation commitments
About GrizzlyTrek Group Ltd.
GrizzlyTrek invests in our people, relationships, and partners, ensuring motivated and ready-to-work individuals meet job opportunities that foster lasting success for them and our business partners. We work across Canada and industries including mining, construction, oil and gas, turnarounds, and shutdowns. Dedicated to sustainable employment, we particularly emphasize career opportunities and empowerment for Indigenous communities across Canada. Join us and contribute to building a more inclusive future.
The Role
GrizzlyTrek is seeking one Administrative Coordinator to join our internal team at our downtown Calgary office. This position is designated for Indigenous applicants in alignment with our commitment to advancing Indigenous employment and reconciliation. It is a permanent, full-time role offering structured mentorship, guided training, and real hands-on experience across two growing focus areas: Canadian grant writing and internal office administration.
You will work directly alongside our Office Administrator and leadership team, learning how to research, prepare, and submit federal, provincial, and Indigenous-focused funding applications, while also supporting payroll, software implementation, recordkeeping, and day-to-day operations. This role is ideal for a recent graduate or early-career professional who wants to build a long-term career in administration, funding and grants, and operations within an Indigenous-focused staffing company.
What You'll Do
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Research and identify Canadian grant and funding opportunities at the federal, provincial, and Indigenous program levels
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Assist in drafting, preparing, and submitting grant applications, proposals, and supporting documentation
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Track grant deadlines, reporting requirements, and post-award compliance activities
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Support the setup, configuration, and implementation of time capture and invoicing software
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Assist with payroll processing and related administrative tasks
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Maintain accurate internal records, files, and data across company systems
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Prepare, organize, and update internal and client-facing documents as required
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Contribute to data entry, system accuracy, and process improvement across internal platforms
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Provide general support to the Office Administrator in daily operations
What You Bring
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Self-identified Indigenous applicant (First Nations, Metis, or Inuit)
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Completion of a college diploma or university degree in business administration, office management, accounting, communications, public administration, HR, or a related field
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Strong written communication skills with the ability to draft clear, persuasive, and professional content
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
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Solid organizational skills, attention to detail, and the ability to manage multiple deadlines
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Ability to maintain confidentiality and handle sensitive information
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Strong interest in building a long-term administrative, grants, or operations career
Preferred Qualifications
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Exposure to grant writing, research writing, proposal writing, or technical writing through coursework, practicums, or prior work
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Familiarity with Canadian funding programs (e.g., ISC, ISETP, Prairies Economic Development Canada, provincial Indigenous funding streams)
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Exposure to payroll, invoicing, or business systems through coursework or internships
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Experience working with or within Indigenous communities
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Interest in learning payroll systems, administrative software, and operational workflows
Work Environment
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Hybrid schedule with a mix of in-office time at our downtown Calgary location and remote work
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Collaborative, supportive team environment with direct access to leadership
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Standard office equipment and software provided
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Direct mentorship from the Office Administrator and senior leadership
What We Offer
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Competitive hourly compensation from $25.00 to $28.00 per hour, based on experience and credentials
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Paid training, mentorship, and professional development opportunities
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Structured career progression within administration, grants, and operations
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Opportunities for overtime based on operational requirements
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Life insurance: $100,000 employee, $10,000 spouse, $5,000 per child
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AD&D insurance with critical illness and cancer coverage
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Extended health care: drugs, hospital, hearing, orthotics, nursing
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Paramedical services: chiro, physio, massage, mental health (annual coverage)
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Vision care: glasses, contacts, laser surgery, and exams
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Dental care: 80% basic ($2,500), 50% major ($2,500), $2,500 ortho for children
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Travel insurance: up to $5,000,000 per incident (trips up to 90 days)
Apply now at www.grizzlytrekgroup.com
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