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Executive Assistant to Vice President

2Fawcett Recruitment
Bolton, ON

Postuler rapidement

Détails du poste

Permanent | Temps plein
De 70 000 $ à 90 000 $ par an
Il y a 5 jours

Profil recherché

Microsoft Outlook
Préparation de documents
Marketing
Planification d'événements
Études postsecondaires
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Expérience administrative
Plateformes de réseaux sociaux
Création de contenu
Gestion d'agenda
Préparation de rapports et de présentations
Expérience en soutien exécutif
Affaires
Compétences en communication
Permis de conduire
Gestion du temps
Travail de bureau

Description complète du poste

Executive Assistant to the President

GTA, Ontario

Full-time · Permanent

Reports To -President

2fawcett International is pleased to be partnering with a leading Canadian construction and civil engineering company who provide construction services across infrastructure, ICI and civil projects. The company is built on strong relationships, professionalism, safety, and quality workmanship.

About the Role

We are seeking a highly organized and proactive Executive Assistant to the President to provide administrative, operational, and communication support in a fast-paced construction business environment. This role is ideal for a professional, detail-oriented, and trustworthy individual who can support a business owner with day-to-day priorities. The Executive Assistant will help manage schedules, communications, documents, meetings, follow-ups, and general office coordination. The role will also provide support with basic social media and company marketing activities, helping promote the company’s projects, company updates, and brand presence online.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the President.
Manage calendars, meetings, appointments, and daily scheduling.
Prepare, edit, and organize emails, letters, reports, presentations, and other business documents.
Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners.
Screen and prioritize calls, emails, and requests.
Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items.
Maintain confidential company and executive information with professionalism and discretion.
Assist with travel arrangements, reservations, event planning, and other executive needs.
Organize and maintain digital and physical files.

Business & Office Coordination

Support the President with daily business operations and administrative priorities.
Track outstanding items, deadlines, approvals, and follow-ups.
Assist with coordinating documents for projects, vendors, clients, and internal departments.
Communicate with staff, management, and external contacts in a professional manner.
Help prepare information for meetings, proposals, company updates, and presentations.
Support general office administration as needed.

Social Media & Marketing Support

Assist with creating and posting basic social media content for platforms such as LinkedIn.
Help collect project photos, company updates, employee highlights, and event content.
Work with internal teams to gather information for posts and marketing materials.
Draft captions and simple company announcements.
Help maintain a professional and consistent company brand online.
Support website or marketing updates when required.
Coordinate with external marketing vendors, photographers, or designers when needed.

Qualifications

Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred.
Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred.
Experience working in a small-to-medium-sized business is considered an asset.
Experience in the construction, civil, engineering, trades, or related industry is an asset but not required.
Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups.
Excellent written and verbal communication skills.
Strong organizational and time-management skills with the ability to manage multiple priorities.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and ability to work independently with minimal supervision.
Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook.
Experience creating simple social media posts, captions, company announcements, or marketing content is an asset.
Valid driver’s licence and access to a vehicle is an asset, depending on business needs.

Skills & Competencies

Strong communication skills
Discretion and confidentiality
Organization and follow-up
Problem-solving
Professionalism
Attention to detail
Adaptability
Social media awareness
Ability to take initiative
Strong judgment and common sense

Working Conditions

Full-time, in-office position.
Monday to Friday schedule.
Occasional flexibility may be required depending on executive or business needs.
Fast-paced office environment within the construction industry.

#INDC

Pay: $70,000.00-$90,000.00 per year

Work Location: In person

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