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Competitive Program Coordinator

The Kore Dance Project
Kelowna, BC

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Détails du poste

Permanent | Temps partiel
De 22 $ à 30 $ de l’heure
Il y a 4 jours

Profil recherché

Service à la clientèle
Anglais
Microsoft Office
Expérience administrative
Gestion de bureau
Compétences en communication
Gestion du temps

Description complète du poste

About Us

The Kore Dance Project is one of the Okanagan's leading dance studios, providing recreational and competitive dance training for students ages 2 through adult.

We are seeking a highly organized, professional, and proactive Competitive Program Coordinator to support the day-to-day administration, communication, and operations of our competitive dance program.

This role is ideal for someone who thrives on organization, planning, communication, and problem-solving while helping create an exceptional experience for dancers, families, and staff.

Position Overview

The Competitive Program Coordinator serves as the primary administrative and communication contact for competitive families while supporting the Studio Director in the day-to-day operations of the competitive program.

The successful candidate will take ownership of communication, logistics, registrations, scheduling support, event coordination, and administrative systems while working closely with studio leadership.

While the Studio Director maintains responsibility for program decisions, placements, policies, and overall program leadership, the Competitive Program Coordinator plays a key role in ensuring the competitive program operates smoothly and families receive a positive and professional experience.

Responsibilities

Family Communication

Serve as the primary point of contact for competitive families
Respond to emails, phone calls, and inquiries in a professional and timely manner
Communicate important program information, deadlines, schedules, and updates
Follow up on missing forms, conflicts, attendance concerns, and required documentation
Assist families with questions and direct concerns to appropriate staff when required

Program Administration

Manage day-to-day administrative tasks related to the competitive program
Maintain competitive program records and documentation
Assist with handbook updates and program materials
Track attendance, absences, rehearsal conflicts, and program requirements
Support registration and onboarding processes
Ensure deadlines and administrative requirements are met

Competition & Convention Coordination

Register dancers and routines for competitions and conventions
Coordinate schedules, deadlines, and event logistics
Communicate competition and convention information to families and staff
Coordinate travel arrangements, accommodations, and event details when required
Ensure all registrations, releases, music, and required documents are submitted accurately and on time

Event & Program Logistics

Assist with auditions, assessments, placements, and team meetings
Coordinate rehearsal schedules and program events
Support year-end productions, showcases, and special events
Assist with planning and implementation of team-building activities
Help ensure events and program activities run smoothly

Staff & Leadership Support

Act as a liaison between families, instructors, and studio leadership
Support instructors with communication and administrative needs
Assist with staff scheduling and event coordination as needed
Help maintain studio policies, expectations, and professional standards
Identify opportunities to improve systems and processes within the competitive program

Qualifications

Required

Excellent organizational and time-management skills
Strong written and verbal communication skills
High attention to detail
Ability to manage multiple projects, deadlines, and priorities simultaneously
Strong problem-solving skills
Ability to work independently and take initiative
Professional and positive attitude

Preferred

Dance studio experience
Competitive dance experience/knowledge
Administrative or office management experience
Event planning or coordination experience
Experience working with families, youth programs, sports organizations, or performing arts programs
Experience with scheduling, registrations, and program administration
Proficiency with Google Workspace, Microsoft Office, and online management systems

What We're Looking For

The ideal candidate is:

Highly organized and detail-oriented
Friendly, professional, and approachable
A strong communicator
Comfortable managing multiple responsibilities simultaneously
Confident handling deadlines and logistics
Proactive and solution-oriented
Passionate about creating positive experiences for dancers and families

Benefits

Employee discounts
Professional development opportunities
Flexible scheduling when operationally appropriate
Positive and supportive team environment
Opportunity to play a key role in one of the region's leading competitive dance programs

Schedule

Full-time / Part-time (depending on season)
Some evenings and weekends required
Increased hours during competition season and major studio events
Attendance at competitions, conventions, performances, meetings, and special events may occasionally be required

Pay: $22.00-$30.00 per hour

Benefits:

Casual dress
Flexible schedule
On-site parking
Store discount
Tuition reimbursement
Work from home

Ability to commute/relocate:

Kelowna, BC V1X 4H8: reliably commute or plan to relocate before starting work (required)

Application question(s):

How many years of administrative or office coordination experience do you have?
How many years of customer service / HR experience do you have?
Have you worked in the dance industry, performing arts, youth sports, or a similar organization?
Are you comfortable working evenings and weekends during events and competition season, etc.?
Describe the systems or tools you use to stay organized when managing multiple deadlines and projects.
Have you participated in, worked for, or supported a competitive dance program? If yes, please describe your experience.

Language:

English (required)

Work Location: Hybrid remote in Kelowna, BC V1X 4H8

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