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Administrative Assistant – Feedlot Operations

Chinook Feeders 2024
Okotoks, AB

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Détails du poste

Permanent | Temps plein
Il y a 19 heures

Profil recherché

Comptes débiteurs
Permis de conduire de classe 5
Microsoft Excel
Comptes fournisseurs
Service à la clientèle
Expérience administrative
Comptabilité
QuickBooks
Sens de l'organisation
Réception
Compétences en communication
Gestion du temps
Travail de bureau

Description complète du poste

The Opportunity

Join a growing agricultural business where you'll play an important role supporting office administration, bookkeeping, and daily operations. If you enjoy variety, solving problems, and working as part of a collaborative team, we'd love to hear from you.

Based at our rural feedlot in Foothills County, this is a full-time, on-site position providing administrative, bookkeeping, financial, and operational support in a fast-paced agricultural environment. The site is located at 690112 264 Street East, Nanton, approximately 15 minutes from Nanton, and is accessed via gravel grid roads, so reliable transportation is required. The regular schedule is Monday to Friday, 8:30 a.m. to 4:30 p.m.

Working closely with the Office Manager, operations team, drivers, suppliers, and accounting, you'll support scale operations, commodity logistics, accounts payable and receivable, grain reconciliations, and day-to-day office administration.

This is a hands-on administrative role in an active feedlot environment where no two days are the same. You'll work alongside production staff, truck drivers, suppliers, and leadership to help keep daily operations running smoothly.

We're looking for someone who enjoys a rural setting, manages multiple priorities, adapts to new systems, and values teamwork. Previous feedlot experience isn't required—we'll provide training on our systems, scale operations, and feedlot processes.

About Chinook Feeders

Chinook Feeders is committed to operational excellence, employee safety, animal care, and continuous improvement. Our success is built on strong leadership, dedicated employees, and a culture grounded in accountability, collaboration, respect, and integrity.

As we continue to grow, we're looking for an Administrative Assistant who will strengthen our administrative operations and contribute to the long-term success of the organization.

Key Responsibilities

Administrative Support

Provide administrative support to the Office Manager and feedlot leadership.
Answer and direct incoming calls while providing exceptional customer service.
Prepare reports, spreadsheets, correspondence, and operational documentation.
Maintain digital records and documentation.
Monitor office and shop supplies and coordinate replenishment.
Conduct inventory checks within the main drug room and report discrepancies.
Support continuous improvement initiatives and special projects.

Scale Operations & Commodity Logistics

Receive and test grain samples in accordance with established procedures.
Support inbound and outbound scale operations, including processing scale tickets and commodity documentation.
Coordinate daily commodity logistics and maintain accurate operational records.
Maintain bedding records and operational data.
Complete grain and feed reconciliations, identifying and reporting discrepancies.

Bookkeeping & Financial Administration

Support Accounts Payable and Accounts Receivable functions.
Perform bookkeeping, reconciliations, and financial data entry.
Reconcile feed records using Microsoft Excel and QuickBooks Online.
Maintain accurate financial and operational records.
Assist with financial reporting and other accounting-related duties.

Qualifications and Experience

Required

Experience in administration, bookkeeping, accounting, or office support.
Experience with Accounts Payable, Accounts Receivable, bookkeeping, and reconciliations.
Strong proficiency in Microsoft Excel.
Valid Class 5 Driver's License.

Assets

Experience with QuickBooks Online
Experience with Fusion Feedlot Insights or similar feedlot management software
Experience working in a digital or paperless office environment.

Key Competencies and Attributes

Highly organized with exceptional attention to detail.
Ability to quickly learn new software, systems, and operational processes.
Strong time management and prioritization skills.
Professional, dependable, and approachable.
Excellent communication and customer service skills.
Able to work independently while contributing to a collaborative team.
Adaptable, proactive, and solutions-focused.
Committed to accuracy, accountability, and continuous improvement.

Why Join Chinook Feeders?

At Chinook Feeders, we believe our success is driven by our people. This is an opportunity to make a meaningful contribution to a growing agricultural organization while working alongside a supportive team that values collaboration, integrity, and operational excellence.

We offer a competitive compensation and benefits package, along with opportunities for professional growth and development.

Apply Today

If you're looking for a career where your organizational skills, attention to detail, and commitment to excellence will make a real impact, we'd love to hear from you. Please apply through Indeed today.

We appreciate the time and effort invested in every application. While we carefully review all submissions, only those selected to move forward in the recruitment process will be contacted for an interview.

Benefits:

Casual dress
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

Please briefly describe your experience in administration, bookkeeping, accounts payable/receivable, or office support roles. Include the types of tasks you were responsible for.
The role is located approximately 15 minutes from Nanton on gravel grid roads. Are you comfortable commuting to this location year-round and do you have reliable transportation?
Please indicate your expected hourly wage range for this position.
Please indicate your earliest available start date (or notice period if currently employed).

Experience:

administrative assistance/front desk coordination: 2 years (preferred)

Work Location: In person

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