10 meilleures offres (account executive, salmon arm bc) (à pourvoir)

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Administrative Program Assistant

South Shuswap Health Services Society o/a Copper Island Health & Wellness Centre
Blind Bay, BC

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Détails du poste

Temps partiel
De 22 $ à 25 $ de l’heure
Il y a 14 jours

Profil recherché

Tenue de dossiers
Engagement communautaire
Microsoft Outlook
Comptes fournisseurs
Études postsecondaires
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Bases de données
Expérience administrative
Plateformes de réseaux sociaux
Gestion des horaires
Préparation de rapports et de présentations
Service à la clientèle
Coordination de programmes
Orientation axée sur le service à la clientèle
Soutien à la clientèle
Gestion de budget
Gestion de bureau
Collecte de données
Affaires
Tenue des livres de compte
Compétences en communication
Interaction avec les clients
Marketing
Gestion du temps

Description complète du poste

Administrative and Program Assistant

Join Our Team

____________________________________________________

About Us

The Copper Island Health and Wellness Centre (CIHWC) is a community-based, not-for-profit health and wellness hub operated by the South Shuswap Health Services Society (SSHSS) and governed by a volunteer Board of Directors.

Since 2013, SSHSS has worked to improve access to health, wellness, education, recreation, and social support services throughout the South Shuswap. Located in the Blind Bay Marketplace, the Centre provides space for allied health professionals, fitness and wellness programs, educational workshops, community events, and services that help residents maintain healthy, active, and connected lives.

Our mission is to make health and wellness opportunities accessible to all members of our community while supporting seniors and aging adults to remain active and independent in their homes and communities.

The Opportunity

We are seeking a highly organized, detail-oriented, and community-minded Administrative and Program Assistant to support the daily operations of the Copper Island Health and Wellness Centre.

This position is ideal for an experienced office administrator who enjoys working with people, managing multiple priorities, maintaining accurate records, and ensuring the smooth operation of a busy community facility.

Reporting to the Executive Director, the Administrative and Program Assistant is responsible for coordinating office administration, supporting programs and events, maintaining records and

________________Administrative Program Assistant_____________________

financial documentation, assisting with communications and marketing, and providing excellent service to clients, contractors, volunteers, and community partners.

This is an exciting opportunity to contribute to the health and wellbeing of the South Shuswap while working in a collaborative and supportive environment.

Key Responsibilities

Office Administration

The successful candidate will take primary responsibility for ensuring the efficient day-to-day operation of the Centre, including:

Managing incoming telephone calls, emails, correspondence, and visitor inquiries in a professional and timely manner
Maintaining office systems, filing systems, records, databases, and contact lists
Coordinating room bookings, schedules, calendars, and facility use
Preparing correspondence, reports, meeting materials, and presentations
Maintaining membership, client, volunteer, contractor, and program records
Tracking office expenses and maintaining financial records and supporting documentation
Assisting with bookkeeping processes, invoice tracking, and budget monitoring
Ordering office supplies and maintaining inventory levels
Supporting the Executive Director and Board of Directors with administrative tasks as required
Maintaining confidentiality and safeguarding organizational records
Ensuring records are accurate, complete, and organized in both paper and electronic formats
Supporting grant reporting and data collection requirements
Other related administrative duties as assigned

Program Coordination

Coordinate and administer community health, wellness, education, and recreation programs
Schedule programs, workshops, service providers, instructors, and contractors
Coordinate facility bookings and program logistics
Assist with program budgets and monitor expenditures
Maintain participant registration and attendance records
Collect program statistics, participant feedback, and outcome data
Prepare reports for funders, management, and the Board of Directors
Ensure compliance with applicable policies, procedures, and program requirements
Work collaboratively with volunteers, community partners, and service providers
Assist with special events, community outreach activities, and promotional initiatives

________________Administrative Program Assistant___________________

Communications and Community Engagement

Update website content and event information
Manage social media platforms and community communications
Prepare newsletters, promotional materials, posters, and program advertisements
Respond to inquiries from community members and stakeholders
Help maintain and promote the Centre's Seniors Resource Program and related services

Qualifications and Skills

Required

Demonstrated experience managing office operations, records, schedules, and multiple priorities
Exceptional organizational and time-management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Proficiency with Microsoft Office 365, including:
Word
Excel
Outlook
PowerPoint
Teams
Experience maintaining electronic filing systems and databases
Ability to work independently with minimal supervision
Strong customer service and interpersonal skills
Ability to maintain confidentiality and exercise sound judgment
Experience preparing reports and maintaining accurate records

Preferred Assets

Experience working in a non-profit organization
Experience with bookkeeping, accounts payable/receivable, or financial recordkeeping
Experience coordinating programs, events, or community initiatives
Knowledge of grant reporting requirements
Experience managing websites and social media platforms
Post-secondary education in Office Administration, Business Administration, Public Administration, Community Development, or a related field an asset

___________________Administrative Program Assistant__________________

Personal Attributes

The ideal candidate will be:

Highly organized and self-motivated
Professional, dependable, and accountable
Friendly and approachable
Resourceful and proactive
Comfortable working with diverse groups of people
Able to manage competing priorities and deadlines
Committed to supporting healthy and vibrant communities

Hours and Compensation

Part-time position: 20 hours per week
Hourly wage: $22.00–$25.00 per hour, depending on qualifications and experience
Please note: Relocation assistance is not provided, and candidates must reside within a 60 minute commute of our Blind Bay location

How to Apply

Interested candidates are invited to submit:

· Cover Letter

· Resume

Submit to [email protected]

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The South Shuswap Health Services Society is committed to creating an inclusive and welcoming workplace and encourages applications from all qualified

Pay: $22.00-$25.00 per hour

Work Location: In person

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