About Ya YA Foods:
Ya YA Foods is a dynamic and high-growth manufacturer of liquid food and unique beverages. With over 30 years’ experience, we have evolved into a versatile manufacturer and co-packer of a variety of low acid and high acid beverage and liquid food items. We are a family-owned Canadian business who prides itself in its proven track record of satisfying the needs of global multi-national customers. We are a solution provider for our customers, always striving to exceed expectations on innovation, quality, service, and speed to market. For further information about us, please check our website at yayafoods.com
A career at Ya YA FOODS will offer you the opportunity to…
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Build a career, not just have a job
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Work in a dynamic and high-growth company with very skilled professionals
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Become part of a teamwork focused culture
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Be a part of an organization that supports your future growth path
Reports to: Human Resources Manager (Primary Manager) & Senior Corporate Affairs Manager
Responsibilities
Administrator Responsibilities (50%)
Front Desk & Customer Service
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Manage front desk operations, welcoming visitors and maintaining the daily visitor logbook.
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Provide visitor access fobs/badges and ensure compliance with sign-in/out procedures.
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Answer and direct phone calls in a timely manner, respond to inquiries, and take messages as required.
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Assist senior leadership with administrative support related to customer visits, meetings, and special projects. Manage incoming and outgoing mail, shipping arrangements, and courier services.
Office Administration
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Prepare and track Purchase Orders (POs), liaising with the Purchasing team and external vendors/suppliers for large-scale orders.
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Support the purchasing process for office supplies and maintain organized procurement records.
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Prepare expense reports, verify receipts, and documentation.
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Maintain office supply inventory and arrange for servicing of office equipment.
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Support the Human Resources team with administrative tasks and documentation.
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Coordinate hospitality logistics for internal and external stakeholders, including room setup, signage, refreshments, and welcome materials.
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Support with facilitating orientation sessions for new employees.
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Maintain confidential records securely.
Corporate Affairs Responsibilities (50%)
Events & Employee Engagement
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Support the planning, coordination, and execution of internal and external corporate events (i.e., Town Halls, employee engagement events etc.)
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Liaise with vendors, suppliers, and contractors to obtain quotes and coordinate materials required for events.
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Track event budgets and expenditures for all Corporate Affairs initiatives and Events.
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Collect employee attendance data and feedback to evaluate satisfaction and engagement to improve future events.
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Capture photos, videos, and highlights from events and internal milestones to support employer branding.
Marketing and Communication:
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Assist in creating marketing materials, presentations, and employer branding initiatives to enhance company reputation.
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Maintain internal communication channels (intranet, digital screens - TVs, Teams Channels, Distribution Lists, Bulletin Boards), ensuring content is accurate, engaging, and refreshed regularly.
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Partner with HR, Leadership, and Operations to ensure consistent messaging across all sites.
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Support Corporate Affairs and HR with drafting, formatting, and posting internal communications.
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Support reputation management by monitoring news, social media, and community feedback related to Ya YA Foods.
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Procure and track inventory of all needed swag, merchandise and branded items for internal and external events.
Community Relations:
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Support relationships with local community organizations, industry associations, and advocacy partners.
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Assist with coordination of community initiatives and corporate sponsorships.
ESG and DEI Initiatives:
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Support Environmental, Social, and Governance (ESG) initiatives.
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Assist with Diversity, Equity, and Inclusion (DEI) initiatives and programs across the organization.
Other Duties:
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Support with Health and Safety related administration, including health and safety documentation, Joint Health and Safety coordination, and supply inventory.
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Monitor security cameras and reporting as it relates to food safety, physical safety and visitor access.
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Other duties as assigned.
Profile
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1+ year of experience in office environment is an asset
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College Diploma or Degree in Business, Communications, or Administration is an asset
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Demonstrated customer service skills with 1+ year of experience in a customer service role is required
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Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
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Experience with basic design tools such as Canva, MailChimp or similar platforms is considered an asset
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Basic understanding of media relations or corporate communications practices is an asset
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Experience with internal communication tools such as SharePoint, Mailchimp, Screen Cloud is an asset
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Experience coordinating with external vendors, printers, creative agencies, and community partners is an asset
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Strong interpersonal and verbal/written communication skills to collaborate with cross functional teams
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Detail-oriented and highly organized to meet and respect deadlines
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Respectful of confidentiality
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Autonomous, resourceful, proactive, multi-tasker, and positive can-do attitude
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NB: Successful candidates will be required to provide photo ID, banking details, a valid SIN number, and (if applicable) a valid work permit
Why Join Us
We believe that the key to creating and growing a successful business is by investing in our people—some of whom have been a part of our team for over 30 years. This is at the core of who we are, what we do, and how we grow our business—as a versatile, automated manufacturer and co-packer of a wide-variety of beverages and liquid food items. In our view, a happy team means a better workforce, a better product, and more satisfied customers.
Furthermore, we encourage different perspectives and celebrate diversity in our workforce, where every employee has the opportunity to realize their full potential in a working environment that is supportive of everyone. Upon request, we will gladly provide accommodations to any candidate with a disability taking part in the selection process.
