(Competition PDSB26-092)
Join the team that is making a difference in the lives of Ontario's children and youth. The Provincial and Demonstration Schools Branch, Ministry of Education is looking to hire an experienced School Secretary who will provide support to the Sir James Whitney School for the Deaf in Belleville.
What can I expect to do in this role?
In this role you will provide the following secretarial and administrative support services to the school Principal and support the delivery of the education programs and services.
You will:
- Prepare a variety of documentation and correspondence such as memos, reports, research documents, presentation materials.
- File, retrieve and/or distribute a variety of correspondence.
- Take meeting minutes and notes.
- Provide reception services, answer calls, greet visitors and respond to general inquiries.
- Make travel arrangements and set up meetings and event locations for the Principal.
- Manage the school Principal's schedules and calendars.
- Maintain and order supplies as required.
- Prepare and maintain financial contracts.
- Manage the Student Information System.
- Knowledge/Experience of the Safe Schools Arrivals and Departures.
- Undertake various other clerical and administrative tasks as assigned.
You have:
- Advanced administrative/secretarial experience.
- Working knowledge of School Messenger.
- Experience with managing the Student Information System.
- Experience with Safe Schools Arrivals and Departures.
- Demonstrated knowledge of office practices and administrative procedures.
- Proficiency in preparing, formatting, and coordinating a range of correspondence and documents.
You have:
- Excellent language skills including fluency in American Sign Language (ASL) and Deaf culture including receptive and expressive skills.
- Verbal communication and interpersonal skills to provide effective in-person and telephone reception, and exchange information with clients and/or the public.
- Ability to provide information to stakeholders, parents, and students in a courteous and professional manner.
- Proven written communication skills to draft letters and memos.
You have:
- Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook, and other standard software applications.
- Demonstrated experience using office equipment including photocopiers and facsimile machines.
You have:
- Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program, and school areas.
- Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
- Ability to work under tight deadlines and manage competing priorities.
- Reasoning and problem-solving skills to determine appropriate action for sensitive inquiries.
- Knowledge of Privacy Laws and Confidentiality.
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
