Company Overview
BRIMICH is a family-owned and operated warehousing and logistics company with over 50 years of experience in supply chain management and third-party logistics. We are committed to providing efficient, reliable, and innovative logistics solutions to our clients across Canada.
The Transportation Administrative Coordinator provides administrative and operational support to the transportation team, with a strong focus on billing documentation, invoicing support, driver pay administration, and order close-out activities. This role works closely with dispatchers, drivers, and the billing team to ensure loads are accurately closed, documentation is complete, and financial processes are supported efficiently.
This position will be full-time, In-Person day shift position, Monday - Friday.
Essential Functions & Responsibilities
- Collect, copy, scan, and index invoices, Proofs of Delivery (PODs), fuel receipts, and other transportation documents
- Ensure all required documentation is complete, legible, and submitted in a timely manner
- Organize and upload documents to the Transportation Management System (TMS) or shared drives
- Support the billing team with invoice preparation and issue resolution
- Follow up on missing or incomplete paperwork with drivers and dispatchers
- Review and process transportation invoices, filing, organizing, email inquiries, booking appointments, processing and verifying correct product for inbound & outbound orders, and ensuring all orders have been shipped correctly.
- Identify and resolve issues with shipments and administrative processes
- Matching paperwork with the load inputted into TMS. Ensure their arrival and departure time are within the allotted time, if not adding additional charges to customers
- Invoicing clients with the correct charges, fuel, stop offs, detention, lumper, taxes etc.
- Ensuring all month-end loads are closed and able to be invoiced, provide supporting details on reason for next month invoicing.
- Investigating customer or carrier invoicing discrepancies/ disputes. Make the necessary correction where needed.
- Assist with preparation and validation of driver pay documentation
- Track driver submissions (PODs, trip sheets, accessorial charges, etc.)
- Ensure pay data aligns with dispatched loads and agreed rates
- Communicate discrepancies or missing information to dispatch or payroll
- Assist with updating load statuses, notes, and documentation as required
Job Requirements
- Minimum 2 years' experience in an administrative role within the Logistics or Transportation industry.
- Completion of secondary school is required.
- College diploma/university degree in business or transportation administration is an asset.
- Positive attitude, work ethic and team player.
- Able to work independently with minimal supervision.
- Ability to multi-task.
- Good analytical and problem-solving skills
Brimich is committed to diversity and inclusivity in our employment practices. We promote the independence, dignity, integration, and equality of opportunity with persons with disabilities by ensuring the accessibility of our facilities and services.
For more information or to request an accommodation please contact the Transportation Recruiter at 519-752-5783 Ext 353.
Pay: From $50,000.00 per year
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care
Work Location: In person
