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Administrative Agent
Alliance Française Canada Pacific —Victoria, BC
Welcome and assist adult students, parents, and children at the reception desk. Manage incoming calls and general inquiries. Close and verify daily sales.
47 000 $ par an
Postuler rapidement
il y a 9 jours

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Administrative Agent

Alliance Française Canada Pacific
Victoria, BC

Postuler rapidement

Détails du poste

Temps plein
47 000 $ par an
Il y a 9 jours

Profil recherché

Bilingue
Microsoft Word
Français
Microsoft Excel
Anglais
Expérience administrative
Sens de l'organisation
Compétences en communication

Description complète du poste

Location: Victoria, British Columbia (B.C.)

Type of organization: Non-profit organization with charitable status

Position type: Full-time (40 hours per week) / Permanent position

Language requirements: English and French are essential

About the Alliance Française:

Alliance Française Canada Pacific (AFCP) is a Canadian non-profit organization with two branches in British Columbia: one in Vancouver (head office) and the other in Victoria.

Our mission:

· Offer French language programs for all ages and levels

· Promote local and international Francophone cultures through cultural spaces and professional cultural events

· Provide a welcoming space for community gatherings

Our values:

· Enrich the human experience and mutual understanding through bilingualism and intercultural exchange

· Promote the French language and Francophone cultures, which hold a special place in Canada

· Strive for excellence in education

· Create multicultural and friendly experiences that bring the community together

The position:

The Administrative Agent supports the day-to-day administrative operations of the Alliance Française. The role includes front-desk services, registration management, basic accounting support.The position requires strong organizational skills, attention to detail, and regular interaction with the public.

Reception and Front Desk

· Welcome and assist adult students, parents, and children at the reception desk

· Provide information on courses, programs, and services in person and by email

· Manage incoming calls and general inquiries

· Maintain a professional and welcoming reception environment

Registrations and Student Services

· Manage registrations for courses and placement tests

· Prepare and manage documentation related to placement tests and exams

· Respond to student inquiries regarding schedules, fees, and program requirements

Accounting and Administrative Support

· Close and verify daily sales

Facilities, Logistics, and Operations

· Support day-to-day facilities operations and logistics

· Manage inventory of books, teaching materials, and equipment

· Coordinate book orders, returns, and storage

· Liaise with cleaning services and other external service providers

· Support room setup, decoration, storage organization, and general upkeep

· Assist with space searches, site visits, measurements, and basic floor plans

· Act as a key holder and designated contact in case of on-site emergencies

Technical and Digital Support

· Provide basic technical and digital support related to daily operations

· Support instructors with classroom equipment (tablets, projectors, interactive boards)

· Assist with basic technical setup as required

Additional Responsibilities

Perform other administrative or coordination tasks as assigned by the Office Manager or Executive Director.

Profile and Required Skills:Technical Skills:

· Experience in administrative coordination in a multicultural environment

· 3 to 5 years of experience in a similar role, ideally in an educational setting or within a non-profit organization

· Proficiency in management tools and office software (Excel, Word)

· Experience in a bilingual and multicultural environment is an asset

Interpersonal Skills:

· Analytical mindset, strong organizational skills, and attention to detail

· Solution-oriented approach

· Excellent communication skills in both French and English

· Ethical and collaborative leadership

· Sensitivity to educational and cultural issues and alignment with AFCP’s mission

Compensation and Benefits:

Salary range: $47 000 per year

Other Compensation Components:

· 20 days of accrued vacation, in addition to 13 other paid days off

· Discretionary annual bonus

· Benefits package (employer contribution to a flexible health benefits plan)

· Defined contribution retirement plan

· Flexible work options

· Professional development support (learning opportunities, training, mentorship, etc.)

· Free or discounted access to AFCP events and services

How to Apply:

Send your resume and cover letter to: [email protected]

Alliance Française Canada Pacific is an equal opportunity employer and welcomes applications from individuals of all backgrounds.

We thank all applicants for their interest in Alliance Française Canada Pacific; however, only those selected for an interview will be contacted.

Join our team and help us promote the beauty of the French language and Francophone cultures in British Columbia!

Job Type: Full-time

Pay: $47,000.00 per year

Benefits:

Extended health care
RRSP match

Language:

French (required)

Work Location: In person

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