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Branch Administrator

Chubb Fire & Security Canada Corporation -
Calgary, AB

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Détails du poste

Temps plein
Il y a 2 jours

Profil recherché

Microsoft Powerpoint
Microsoft Word
Comptes fournisseurs
Systèmes PGI
Politiques de santé et sécurité au travail
Études postsecondaires
Expérience en soutien administratif
Classement
Expérience administrative
Service à la clientèle
Orientation axée sur le service à la clientèle
Saisie de données
Achats
Soutien à la clientèle
Traitement des commandes
Compétences en communication
Interaction avec les clients
Gestion du temps
Travail de bureau

Description complète du poste

Branch Administrator

Why join Chubb Fire and Security? At Chubb Fire and Security Canada powered by API Group, we provide cutting-edge fire safety and security solutions to protect what matters to most to our clients across the nation. As a trusted leader in the fire and security industry, we have built a reputation for excellence, reliability, and innovation. Joining our team means being part of a leading provider of fire safety and security solutions, with opportunities for growth and advancement.

As Leaders, we recognize that our success happens only when our Branches and Field Leaders are successful. All of our people are foundational to creating value:

· Protect people first

· Think steps ahead

· Own what we do

· Bring energy to challenges

· Win with integrity, together

Our mission is to go the extra mile for our customers and our industry. We lead the way in designing, delivering and supporting safe, reliable and innovative solutions.

Role Summary:

Our AB Branch is looking for Branch Administrator to join the team working out of the Calgary office. The main job duties and responsibilities of this role will be to support all aspects of the Order to Cash process in our branch operation, including but not limited to invoicing, order processing, purchasing activities, and customer service responsibilities along with other duties as assigned.

This is a branch office based role working directly out of the branch office 5 days a week.

Job Responsibilities:

Provides administrative support as needed for all divisions within the branch
Processes and enters jobs, work orders and customer data and documents as required for company reports, within company systems in a timely manner in accordance to branch expectations and standards. Maintain customer accounts and ensure information accuracy.
Closes projects and work orders and processes invoices/bills
Manages and handles customer interactions/inquiries/disputes, provides appropriate solutions and alternatives within set time limits and follow up to ensure resolution in accordance to company policies.
Responsible for processing invoices for payment through the ERP system in accordance with company payment policies. Verifies that the payment is charged to the correct vendor and for the proper amount. Ensures that the quantity ordered/received is accurately recorded to the actual figures received. Completes the invoice reversals and re-submissions where applicable.
Reviews, manages and responds to all invoice inquires, disputes and credit requested that require further processing and assists customers and vendors via phone & email through the credit process with clear and accurate communication regarding their situation.
Processes all vendor invoices as required using the proper GL Code from the data base (following company policies and guidelines) & obtaining proper approval based on approval matrix
Possesses a sound knowledge of ERP systems to input and access information in handling incoming customer/vendor telephone inquiries to the A/P department. Provides helpful vendor service regarding A/P questions, issues and problems (e.g. payment dates, incorrect charges, etc.). Seeks advice and assistance from supervisor when needed. Responsible for ensuring that issues are properly resolved in a timely manner.
Assists in maintaining an orderly filing system and contributes to maintaining the archives at period end.
Adheres to all company rules and procedures regarding health and safety. Acts in a responsible and safe manner. Responsible for complying with all company standards & procedures.
Vacation relief for other branch office roles
Assist the branch operations team with support and information as may be required
Other duties as assigned by the reporting Manager

Job Requirements:

Post-Secondary education in Office Administration or a related discipline preferred
2+ years of experience in a fast-paced administrative environment
Excellent written and verbal communication skills
Strong customer service and interpersonal skills
Excellent time management skill - Highly organized and able to work under pressure
Flexibility to multi-task in a fast-paced environment
Strong computer skills and literacy in Microsoft Office (Word, Excel, Powerpoint). Experience and/or knowledge of business systems is preferred.
Prior hands-on experience with SedonaOffice in a professional work environment is considered an asset

More about the position:

Ability to work with minimal supervision/self-motivated and desire to work on a winning team
Ability to work under pressure with meeting timelines
Self-motivator with a positive outlook
Strong interpersonal skills and effective at building relationships - with a strong client service orientation
Adaptable to changing environments
Goes beyond job requirements to seek opportunities and generate ideas for improvement

Our offerings include:

Competitive compensation and benefit package
RRSP matching
Employee Stock Purchase Plan
Employee Discounts
Learning and Development opportunities
Reward and Recognition Program
A culture of performance & accountability
A supportive and positive team environment

Background Check Requirements:

As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:

Criminal Background Check
Reference Check

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

Work Location: In person

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