3 meilleures offres (finance clerk, calgary, ab) (à pourvoir)

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- De 33,12 $ à 43,06 $ de l’heure
- Temps plein
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- Expérience administrative
il y a 3 jours
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Administrative Assistant, Directors of Corporate Finance and Information Technology Services (Hybrid)

Calgary Board of Education -
Calgary, AB

Postuler dès maintenant

Détails du poste

Temps plein
De 33,12 $ à 43,06 $ de l’heure
Il y a 3 jours

Profil recherché

Statistique
Tenue de dossiers
Préparation de documents
Logiciels de gestion de données
Finance
Traitement de texte
Tableurs
Coaching
Logiciel de comptabilité
Études postsecondaires
Expérience en soutien administratif
Classement
Amélioration des processus
Expérience en opérations administratives et commerciales
Recherche
Logiciels de saisie de données
Expérience administrative
Diplôme d'études secondaires
Gestion du changement
Gestion des horaires
Gestion de projet
Gestion d'équipe
Prise de décisions
Orientation axée sur le service à la clientèle
Saisie de données
Sens de l'organisation
Réception
Achats
Dactylographie
Gestion de budget
Gestion de bureau
Collecte de données
Gestion des documents
Comptabilité
Compétences en communication
Gestion de l'information
Amélioration des processus opérationnels
Gestion du temps
Rapprochement de comptes

Description complète du poste

Mission

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 140,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Info

Competition Close Date: Thursday, September 10, 2026 @ 11:59pm

This is a year-round position and is eligible to participate in the organization's Earned Days Off (EDO) program, providing additional scheduled time off from June to August in accordance with program guidelines.

Salary: Staff Association Grade F $33.12-$43.06/hour

FTE: 1.0, 35 hours per week

Position Description

Acts as the first point of contact for the department. Prioritizes and assesses the nature of the concern or question and initiates appropriate action. Maintains current and comprehensive knowledge of the department to advise, train and/or initiate contact with internal and external stakeholders regarding services, procedures/practices and availability.

Provides administrative support services to the office of the Director and department management. Prepares, produces and disseminates confidential correspondence and various documents on behalf of the department. Collects, compiles and where required, analyzes information and statistics. Researches, compiles and prepares all background materials for the department to equip individuals for meetings, reports, conferences, etc.

Establishes, modifies and maintains office and record management procedures and systems, e.g., filing system, to improve production and proficiency of work, workload and workflow.

Serves as recording secretary at designated meetings. Initiates, and follows-up on action items. Ensures that all applicable stakeholders are advised of decisions in a time efficient manner.

Accurately creates and maintains spreadsheet and database applications as well as department specific systems. Compiles information into reports and distributes as required. Modifies spreadsheets and databases as necessary and conducts preliminary analysis.
Coordinates and monitors schedules. Assists in the organization of various events and meetings, attending each where required. Makes travel arrangements and arranges for payments. Prepares and distributes agendas and supporting materials for meetings. Arranges catering and room/equipment bookings as required.

Effectively coordinates department communication through various communication mediums. Provides assistance and support for department publications.

Receives and screens all incoming correspondence (either electronic or paper mail) and documentation. Determines priorities, initiates appropriate actions and advises department management administration of matters requiring attention or awareness. Maintains and/or oversees the accurate maintenance and dissemination of information on department operations

Monitors, administers and communicates updates on approved department budget and expenditures for operating and capital budgets. Resolves discrepancies and reconciles financial records and transactions with monthly financial reports. Maintains an accounting of expenses incurred by the department. Assists in the preparation of the department’s annual budget.

Purchases and evaluates office equipment and supplies. Liaises with Purchasing Services staff to monitor and reconcile orders against deliveries. Maintains listing of equipment, serial numbers and software packages.

Accurately maintains and processes staff documentation for the work sections according to established procedures. Maintains and circulates vacation schedules. Assist in the selection and supervision of office staff as required.

Conducts research, compiles statistics and undertakes special projects. Researches and compiles background information for the preparation of briefs and reports. As required, transfers documents and system reports electronically to appropriate department to facilitate reformatting for public release.

Maintains current working knowledge of related contractual agreements and CBE Regulations related to department guidelines, processes and procedures.

Ensures that all administrative regulations and procedural manuals are amended as required. Provides Calgary Board of Education policies and procedures to department staff. Advises work unit staff of business practices and procedures as they relate to internal and external processes.

Ensures office equipment and systems operate effectively. Initiates appropriate action to rectify problems as well as maintain operable systems.

Collaborates and coordinates with as well as assists other administrative staff where required.
Performs other related responsibilities as required to meet team objectives and goals.

Education and Experience

High school completion
Minimum of a recognized two-year post-secondary Diploma in Administrative Information Management or its equivalent
Minimum five years of progressively more responsible related experience in an administrative support capacity, preferably within a large organization
Other equivalent combinations of directly related post-secondary education and directly related experience may be considered
Broad knowledge of the Calgary Board of Education with a combination of school and central office experience is preferred

Demonstrated Skills and Competencies

Solid knowledge of bookkeeping, accounting and office / records management
Keyboarding of 60 wpm as well as the ability to serve as a recording secretary
High degree of proficiency in word processing, spreadsheet, computerized accounting, database, electronic mail / calendar, publishing, and presentation computer applications as well as other information management tools.
Effective leadership, coaching and supervisory skills
Project management skills
Exceptional customer service orientation
Exceptional time management, prioritization, multitasking and organizational skills
Strong ability to adapt and manage change
Strong interpersonal and exceptional verbal, listening and written communication skills combined with the ability to speak with confidence
Strong ability and success in building productive relationships with co-workers, staff and other internal and external stakeholders
Professionalism, tact, courtesy and diplomacy skills
Strong conflict management and resolution skills
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Strong problem solving and decision making skills
Use of appropriate judgement in a framework of generally established methods, protocols and procedures
Ability to work independently without appreciable advice or supervision
Exceptional innovation and creativity skills to recommend and implement changes in procedure to improve production and proficiency of work, workload and workflow
Trustworthiness, integrity, dependability and reliability
Personal suitability

Conditions of Employment

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

Be Part of Our Success

A career with the CBE offers incredible opportunities, rewards and supports.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

Land Acknowledgement

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.

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