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commissioner of oaths jobs near calgary ab

The role of Resource Assistant is varied and responsible for providing a broad range of administrative and operational support to a busy legal team.

Key Responsibilities

General administrative assistance such as maintaining the lawyer’s calendar, (i.e., coordinating and scheduling meetings and appointments), and managing emails to and from clients and lawyers.
Comfortable and confident in providing desk coverage for Legal Assistants during absences and vacations.
Drafting, proof-reading, formatting, converting, and editing a variety of legal documents and providing blacklines using comparison software.
Conducting due diligence searches and review materials, as required.
Printing and scanning documents for signing/reporting.
Closing files.
Preparing retainer letters and coordinating with clients on opening files.
Maintaining an organized documentation and file management system.
Supporting with lawyer’s accounts, including preparation of bills and letters for billing.
Communicating with clients regarding accounts receivable and tracking accounts receivable.
Experience in Wills and Estates and Estate Litigation is key.
Organizing, labelling, and categorizing records for use in litigation.
Diarizing of files and entering and tracking limitations, follow-up dates, and deadlines.
Minute Book experience.
Experience with closings, including trust transactions, wires and organizing/maintaining.
Closing Book documents and signature packages.
Binder preparation, scanning and photocopying.
Provide back-up coverage to reception.

Competencies and Behaviors

Exceptional customer service mindset and ability to work with a wide variety of tasks in a professional manner.
A pro-active self-starter.
Clear and professional oral communication skills.
Attentive listening, including asking for clarification when needed.
Clear and informative written communication, including meticulous attention to detail, and ability to appropriately vary writing style. Excellent spelling and grammar.
Skilled in prioritizing, anticipating work needs, and navigating occasional periods of pressure.
Respect for client and firm confidentiality, as well as general rules of ethical behaviour applicable to lawyers.
High level of proficiency with MS Suite, NetDocuments and/or other document management system
Commissioner for Oaths a plus.

Education and Experience

Note: This position is in-office, Monday to Friday (7-hour day).

Job Types: Full-time, Permanent

Work Location: In person