20 meilleures offres (facilities assistant, cambridge, on) (à pourvoir)

Executive Assistant to CEO
Liberty Staffing —Cambridge, ON
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- Temps plein
- Microsoft Word
- Google Suite
- Microsoft Outlook
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Wellington Catholic District School Board —Guelph, ON
- De 58 691 $ à 73 363 $ par an
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il y a 4 jours
Program Assistant - St. Mary's Health Program
St. Joseph's Home Care —Kitchener, ON
- De 19,15 $ à 29,12 $ de l’heure
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- Expérience administrative
- Amélioration continue
- Saisie de données
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Workplace Custodian & Facilities Assistant
Sienci Labs Inc. —Waterloo, ON
- De 18 $ à 23 $ de l’heure
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- Assainissement
- Sens de l'organisation
- Nettoyage
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il y a 4 jours
Lab Patient Technician
LifeLabs —Cambridge, ON
- De 25,55 $ à 29,84 $ de l’heure
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Property Assistant
Public Storage Canada —Kitchener, ON
- À partir de 18 $ de l’heure
- Fins de semaine au besoin
- Vente
- Compétences en informatique
- En présentiel
- Réductions Tarifaires
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il y a 3 jours
Buildings Monitoring Assistant
Anishnabeg Outreach Training and Employment Inc —Guelph, ON
- 23 $ de l’heure
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Lab Patient Technician - Part Time (Float) - Cambridge, ON
LifeLabs —Cambridge, ON
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- Saisie de données
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- Assurance Dentaire
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Assistant Manager - Fairview Park Kitchener
Lush Handmade Cosmetics —Kitchener, ON
- 49 250 $ par an
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- Espagnol
- Contrôle de l'inventaire
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Cleaner (Casual)
Light Down Property Assistants —Kitchener-Waterloo, ON
- De 20 $ à 25 $ de l’heure
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- Port de charges lourdes
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- Assainissement
- Heures d'arrivée et de départ flexibles
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Assistant Manager
splitsville —Waterloo, ON
- Jusqu’à 55 000 $ par an
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- Bar
- Restaurant décontracté
- Gestion de restaurant
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Manager, Residence Facilities Planning
University of Waterloo —Waterloo, ON
- De 87 620,25 $ à 109 525,32 $ par an
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- PMP
- Ingénierie
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Lab Patient Technician - Part Time (Float) - Waterloo, ON
LifeLabs —Waterloo, ON
- De 25,55 $ à 29,84 $ de l’heure
- Temps partiel
- Saisie de données
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Sr. Receptionist
OpenText —Waterloo, ON
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- Microsoft Outlook
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- Mentorat
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il y a 12 jours
Agricultural Assistant - Ontario Dairy Research Centre
University of Guelph —Ariss, ON
- Temporaire
- Certification RCR
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il y a 10 jours
5763 - Assistant Store Manager FT
Lids Canada Inc. —Waterloo, ON
- 19,50 $ de l’heure
- Temps plein
- Vente
- Gestion des stocks
- Marchandisage
- Assurance Invalidité
- Assurance Dentaire
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Warehouse Lead (Evening Shift)
Gizeh Packaging —Brantford, ON
- À partir de 27 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Outlook
- Anglais
- Assurance Invalidité
- Assurance Dentaire
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il y a 2 jours
Youth Drop-in Program Assistant – Part time
The City of Guelph —Guelph, ON
- 20,68 $ de l’heure
- Temps partiel
- Certification RCR
- Certificat de premiers soins de base
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- Bourses d'Études
il y a 12 jours
Assistant Professor in Organic Chemistry
University of Guelph —Guelph, ON
- Doctorat
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Member of the Board of Directors
The Food Bank of Waterloo Region —Kitchener, ON
- Soirs au besoin
- Pas d'expérience requise
- Comptabilité
Postuler rapidement
il y a 4 jours

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Executive Assistant to CEO

Liberty Staffing -
Cambridge, ON

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Détails du poste

Permanent | Temps plein
De 50 000 $ à 60 000 $ par an

Profil recherché

Microsoft Word
Google Suite
Microsoft Outlook
Préparation de documents
Accueil des clients
Études postsecondaires
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Microsoft Office
Expérience administrative
Priorisation des tâches
Préparation de rapports et de présentations
Sens de l'organisation
Expérience en soutien exécutif
Étiquette au téléphone
Affaires
Calendrier Microsoft Outlook
Compétences en communication
Interaction avec les clients

Description complète du poste

Job Overview

We are seeking a highly organized and proactive Executive Assistant on behalf of our client in Cambridge to support their Chief Executive Officer. In this dynamic, fast-paced role, the Executive Assistant manages executive-level priorities, facilitates communication and handles critical administrative responsibilities with professionalism and discretion.

The successful candidate will play a central role in improving the CEO's efficiency and supporting the company's organizational success. This position requires excellent judgment, strong attention to detail, clear communication and the ability to anticipate needs while managing multiple priorities and confidential information.

Responsibilities

Executive Scheduling, Communication and Coordination

Calendar and schedule management: Manage the CEO's calendar using Outlook, prioritize meeting requests, coordinate participants and resolve scheduling conflicts.
Mail and correspondence: Sort, filter and process incoming physical and digital mail, flag urgent matters and draft routine responses or follow-up communications.
Travel and itinerary planning: Coordinate domestic and international travel arrangements, including flights, hotels, transportation, itineraries and local logistics.
Customer visit preparation: Book restaurant reservations, prepare the boardroom, arrange catering and greet customers, suppliers and other guests upon arrival.
Liaison and communication: Serve as a professional point of contact between the CEO and internal or external stakeholders, ensuring requests and information are routed appropriately.
Phone and front-line representation: Handle incoming calls and inquiries with professional etiquette, sound judgment and a welcoming demeanor.

Administrative and Executive Support

Maintain organized digital and physical files, records, contact information and executive reference materials.
Process expense reports, organize receipts and support basic budget tracking and administrative follow-up.
Prepare standard reports, presentations, meeting materials, agendas and other executive documents using Microsoft Office and Google Workspace.
Track action items and deadlines arising from meetings or executive requests, follow up with responsible parties and bring overdue or urgent matters to the CEO's attention.
Support meeting logistics, including room preparation, materials, technology, catering and post-meeting follow-up.
Handle confidential and sensitive business information with a high level of discretion and professionalism.

Required Qualifications:

Proven experience as an Executive Assistant, Personal Assistant or in a similar senior administrative support role.
High energy, self-motivation, resilience and a collaborative approach.
Proficiency in Microsoft Office Suite, specifically Outlook Calendar, Excel, Word and PowerPoint, as well as Google Workspace.
Strong organizational skills with the ability to prioritize tasks, manage competing deadlines and follow matters through to completion.
Clear written and verbal communication skills paired with professional phone etiquette and strong interpersonal judgment.
Professional demeanor and demonstrated commitment to maintaining confidentiality and handling sensitive information appropriately.
Experience with expense reporting, receipt organization and basic budget tracking.
Demonstrated ability to anticipate needs, solve problems independently and adapt quickly in a fast-paced environment.
Strong attention to detail and accuracy when preparing correspondence, schedules, reports and executive materials.
Ability to work on-site in Cambridge and provide reliable support during regular business hours, with occasional flexibility when urgent executive or travel matters arise.

Preferred Qualifications:

Experience supporting a CEO, President, owner or other senior executive in a growing organization.
Experience in manufacturing, engineering, aerospace, technology or another fast-paced operational environment.
Experience coordinating domestic and international travel and preparing detailed itineraries.
Experience organizing customer visits, executive meetings, company events or boardroom logistics.
Post-secondary education in business administration, office administration, communications or a related discipline.

Physical and Work Requirements:

Ability to work full-time on-site at the Cambridge facilities
Ability to work for extended periods at a computer and manage frequent email, telephone and calendar activity.
Ability to occasionally stand, walk, carry meeting materials or assist with room and event setup.
Ability to maintain focus and professionalism in a fast-paced environment with changing priorities and interruptions.
Ability to respond to occasional urgent scheduling, travel or executive-support matters outside normal business hours.

Benefits:

Competitive salary of $50,000-$60,000 per year, depending on experience and qualifications.
Health and dental benefits.
A high-impact role working directly with the CEO and supporting key organizational priorities.
Work in an advanced precision-manufacturing environment serving demanding global customers.
Company events and team-building opportunities.
Opportunities for professional growth and skill development within a growing, high-performance organization.

Pay: $50,000.00-$60,000.00 per year

Work Location: In person

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