Who can apply for this job?
The Government of Canada funded this job through the Canada Summer Jobs program. Learn more about the program..
To apply for this job, you must:
- Be aged between 15 and 30 years old on the start date of the job;
- Have a valid Social Insurance Number (SIN); and
- Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.
International students and other temporary residents of Canada are not eligible.
Important: You can apply to multiple jobs, but you can only work one full-time job funded by the Canada Summer Jobs program at a time.
~~~~~~~~~~~~
The Archives of the Diocese and its Archives Committee, are mandated to collect, preserve and provide access to the records of permanent and enduring value of the Diocese, its officers, clergy, parishes, regions, agencies, committees, societies, organizations and groups created by, or associated with the Diocese.
- The Archivist will provide guidance on archival theory, preservation standards, and historical research methods. This includes an initial training week and ongoing "side-by-side" instruction.
- Operational supervision: The Manager of Operations will manage scheduling, and workflow.
Start Date July 6, 2026 to August 29, 2026. 35 hours per week
RESPONSIBILITIES& JOB DUTIES
The collection consists of 370 linear metres of textual and graphic material, including 4 metres of small artifacts and a Reference Library of 10 metres of published material.
1. Records Management & Organization
· Sort, organize, and rehouse historical and administrative records.
· Apply basic archival standards for arrangement and description.
· Support the creation and maintenance of file naming and storage conventions.
· Enter, clean, and update records in the diocesan archives database.
· Assist in migrating or standardizing legacy data where required.
2. Preservation & Handling
· Execute basic preservation activities, including the removal of staples, paper clips, and acidic materials.
· Rehouse materials in archival-safe folders and boxes.
· Monitor environmental storage conditions (temperature, humidity, light exposure).
· Flag fragile or damaged materials for professional conservation.
· Health & Safety: Adhere to all safe handling protocols for heavy boxes and historical materials.
3. Cataloguing, Database Management & Metadata
· Create and update catalogue records using established archival standards.
· Enter descriptive data for physical and digital collections.
· Assign reference codes, dates, and access notes to records.
· Assist in developing inventories and finding aids to improve accessibility.
4. Digitization & Digital Skills
· Scan selected documents and photographs following digitization best practices.
· Name and organize digital files according to strict diocesan standards.
· Upload and link digital objects in the archival database.
· Perform quality control checks on scanned materials.
5. Client Service: Public and Parish Inquiries
· Aid the archivist in responding to inquiries from parishes, clergy, researchers, and the public in a professional manner.
· Maintain accurate logs of requests and responses.
· Ensure strict privacy and confidentiality standards are upheld regarding sensitive personal data.
6. Administrative & Project Support
· Support special projects related to diocesan anniversaries, exhibitions, or publications.
· Assist with the preparation of materials for research visits.
· Help maintain statistics on archive usage and inquiries to track engagement.
Skills and Learning Objectives
Competency: Gain a deeper understanding of religious and community history and the importance of preserving heritage for future generations
Skills: Gain proficiency in database software, digitization processes and file management protocols
TECHNICAL SKILLS:
· Will be familiar with filing and records management systems.
· Will have some general office experience and/or the following skills:
o Proficiency with Microsoft WORD, EXCEL and ACCESS database.
o Excellent written and verbal communication skills.
o Clear hand-printing skill for permanent labeling.
o Experience in serial scanning/photocopying and digital filing.
Culture
In the Synod Office for the Anglican Diocese of Nova Scotia and Prince Edward Island, our work culture is rooted in respect, trust, and communication, grounded in the values of compassion, collaboration, and service. As a staff team, we are committed to building and maintaining a culture that reflects these values both in the way we work together and in how we engage with those beyond our team—in the wider Diocese and community.
We strive for inclusivity, treating each person equitably and with dignity, embracing diversity, and recognizing and celebrating the unique gifts and skills each individual brings. We understand that we need one another—not only because our work is interconnected, but because our collective strengths make our team more effective and our ministry more vibrant.
Trust holds up everything we do. We honour the confidentiality of our work, and we hold confidence in one another, believing that we all act with the best interests of the Diocese, the team, and one another at heart. We commit to transparency, collaboration, truth-telling, active listening, mutual support, and accountability.
As stewards of our Church’s mission and resources, we foster a supportive and inclusive environment where everyone’s contribution is valued. We aim to be a team that is happy to work together—supported by our leadership and supportive of one another—where we feel safe to risk vulnerability and free to share our thoughts, ideas, and hopes for our shared work.
When we fully live into these values, we become a united, cohesive team—one that is reliable, meets deadlines, and maintains warm, positive relationships with the parishes and leaders of our Diocese. Together, we embody a sense of purpose and dedication to the mission of the Church, nurturing both personal and professional growth and contributing to the well-being of the communities we serve.
Please send your resume including cover letter to [email protected] Deadline is June 26, 2026.
Pay: $17.50 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
