We are seeking an administrative manager with 2 years of relevant experience and a Bachelor’s degree, who is able to work professionally in English or French. The successful candidate will support the law firm’s administrative, financial, and compliance infrastructure, including internal controls, records management, accounting and budgeting, and regulatory obligations applicable to a professional services firm, while collaborating closely with management on operational initiatives. The role will include the following duties:
- Plan, organize and co-ordinate the firm's administrative and financial operations, including compliance, records management, and internal reporting functions
- Assist in preparing annual budgets
- Direct and advise staff engaged in the firm's administrative and financial operations
- Direct and control corporate governance and regulatory compliance procedures, such as with the Barreau du Québec, including preparing for and managing Barreau audits, maintaining up-to-date records, and ensuring alignment with professional standards
- Plan, administer and control budgets for client projects, contracts, equipment and supplies
- Prepare reports and briefs for management committees evaluating delivery of services
- Develop, implement, and monitor administrative policies and internal controls to strengthen operational integrity and ensure compliance with regulatory obligations
- Modernize the firm’s file classification and archival systems, implementing new procedures to improve organization, efficiency, and data security
- Collaborate with management to support strategic planning and process improvements related to the firm’s administrative and accounting infrastructure
Work experience: 2 years of relevant professional experience in administrative or financial management roles - ideally within professional services settings (e.g., legal, accounting) with expertise in internal controls and compliance
Education: Bachelor’s degree in administration, management, accounting, finance, or related field
Language skills: French or English
Compensation and work schedule: $35h / 30 hours per week
Work location: 345 Victoria Avenue, Suite 401, Westmount, QC H3Z 2N2
Type of employment: Full-time, 24 months term contract
Benefits: Health and dental benefits as well as learning/training paid by employer
Additional considerations: Applicant needs to be able to work in fast-pace environment, under pressure, have attention to detail, handle a large workload, with mastery of MS Office suite and Quickbooks.
Application requirements: We will only consider applications that are accompanied by references and an introductory cover letter
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Nous cherchons un(e) gestionnaire administratif(ve) avec 2 années d’expérience en comptabilité (Baccalauréat), travaillant en anglais ou en français, pouvant aider notre firme avec les tâches suivantes :
- Coordination des services administratifs
- Gestions des opérations d’un département fournissant plusieurs services administratifs;
- Aide à la préparation des budgets annuels
- Planification, organisation, direction et contrôle d’opérations quotidiennes
- Direction et conseil de l’équipe en charge de la gestion des dossiers, sécurité, finances, acquisitions, ressources humaine et autres services administratifs;
- Direction et contrôle des procédures de conformité réglementaire;
- Planification, administration et contrôle de budgets pour dossiers clients,contrats, équipements et fournitures;
- Préparation de rapports et mémo pour les administrateurs devant évaluer les services administratifs
- Gestion d’évènements
Expérience professionnelle : 2 années d’expérience professionnelle pertinente dans des fonctions de gestion administrative ou financière, idéalement au sein de cabinets de services professionnels (p. ex.cabinets juridiques ou comptables), avec une expertise en matière decontrôles internes et de conformité
Formation : Baccalauréat en administration, en gestion, en comptabilité, en finance ou dans un domaine connexe
Compétences linguistiques : Français ou anglais
Rémunération et horaire de travail : $35/h, 30 heures par semaine
Lieu de travail : 345 Victoria Avenue, Suite 401, Westmount, QC H3Z 2N2
Type d’emploi : Temps plein, contrat de 24 mois
Avantages sociaux : Assurance santé et dentaire, certaines formations payées par l'employeur
Exigences supplémentaires : Le candidat doit être capable de travailler dans un environnement d'exécution rapide, sous pression, attention au détail,capacité de gérer un volume considérable de dossier, maîtrise de la suiteMicrosoft Office et Quickbooks
Modalités de candidature : Seules les candidatures accompagnées de références professionnelles et d’une lettre de présentation serontconsidérées.
Job Types: Full-time, Fixed term contract
Contract length: 24 months
Pay: $35.00 per hour
Expected hours: 30 per week
Benefits:
- Dental care
- Extended health care
Language:
- English (required)
- French (preferred)
Work Location: In person
