We’re not looking for someone to simply answer emails and schedule appointments... We’re looking for someone who wants to become an integral part of a growing company.
In this role, you will be at the heart of an expanding media and marketing agency, as well as real estate team. Every day brings something different, from producing marketing campaigns and creating content to launching new initiatives, organizing events, improving systems, and helping businesses grow.
If you’re organized, creative, proactive, tech-savvy, and embrace AI, we’d love to meet you.
This is an opportunity to work directly alongside the CEO and play a key role in the continued growth of multiple exciting businesses.
About the Role
Your mission is simple:
Keep the business organized, keep projects moving, and help turn great ideas into reality.
You’ll be the person who ensures things get done. Whether that’s coordinating client communication, organizing content production, updating websites, managing calendars, improving workflows, planning events, or finding new ways to make our business more efficient, you’ll play an important role in almost every aspect of our operations.
No two days are ever the same.
Responsibilities
Executive Support
● Manage calendars, scheduling, appointments and travel arrangements
● Coordinate meetings and company logistics
● Prioritize daily tasks and keep projects moving forward
● Assist with personal and professional administrative responsibilities
● Maintain professionalism and complete confidentiality
Client Experience
● Deliver exceptional customer service
● Respond promptly to client inquiries
● Coordinate communication between clients and internal team members
● Help create an outstanding client experience from beginning to end
Marketing & Content
● Coordinate social media strategy and publishing schedules
● Assist with content creation using Canva, video editing software and other creative tools
● Coordinate with videographers to ensure content is captured, edited and published on schedule
● Help execute marketing campaigns across multiple brands
● Maintain organized content calendars
● Assist with copywriting, marketing materials and promotional initiatives
Operations
● Prepare and send client invoices
● Maintain organized digital files and company systems
● Help improve workflows and internal processes
● Coordinate team meetings and company events
● Assist with special projects and new business initiatives
● Take ownership of projects and follow them through to completion
Technology & Innovation
● Assist with website updates and maintenance
● Work with platforms such as Webflow, WordPress or similar website builders
● Help manage domains, hosting, DNS settings and online forms when needed
● Learn and implement new software as our business evolves
● Embrace AI tools to improve efficiency, automate repetitive tasks and enhance creativity
● Continuously identify opportunities to improve our systems, processes and client experience
What We’re Looking For
The ideal candidate is someone who:
● Is exceptionally organized
● Takes initiative without being asked
● Thrives in a fast-paced environment
● Can manage multiple projects simultaneously
● Communicates professionally and confidently
● Learns new technology quickly
● Enjoys solving problems
● Loves creating systems and improving processes
● Embraces AI and enjoys finding smarter ways to work
● Has a positive attitude and enjoys being part of a team
● Takes pride in producing high-quality work
● Is dependable, trustworthy and highly professional
Qualifications
Experience with the following is considered an asset (or the ability to quickly learn them):
● Google Workspace
● Apple/Mac ecosystem
● Basic video editing (Premier, Edits, Capcut)
● Canva
● Facebook
● Instagram
● LinkedIn
● TikTok
● YouTube
● ChatGPT and other AI productivity tools
● Website platforms such as Webflow, WordPress, Squarespace or Wix
● Website management
● CRM software
● Project management platforms
Bonus Points If You…
● Enjoy building efficient systems
● Have experience supporting entrepreneurs or executives
● Have a passion for marketing and branding
● Enjoy creating social media content
● Have basic graphic design experience
● Have experience updating websites
● Love learning new software and technology
● Constantly think, “There has to be a better way to do this.”
What Success Looks Like
The successful candidate will:
● Keep projects moving without constant supervision
● Ensure content is consistently published on schedule
● Deliver exceptional service to clients
● Maintain organized systems that allow the business to operate efficiently
● Continuously introduce new ideas to improve productivity and marketing
● Use AI and technology to save time and increase efficiency
● Become someone the CEO can rely on to solve problems and move initiatives forward
Why Join Us?
This isn’t just another administrative position.
It’s an opportunity to build a career while helping shape several growing businesses.
You’ll work directly with the CEO, contribute to meaningful projects, gain experience across marketing, operations, technology and business development, and have the opportunity to grow as the company grows.
If you’re looking for a role where you can make a real impact, we’d love to hear from you.
Please submit your resume along with a brief cover letter telling us why you’d be a great fit for our team.
Pay: $19.00-$25.00 per hour
Benefits:
- Casual dress
- On-site parking
Application question(s):
- This is not a remote position - Are you able to be in office from 11am-7pm Monday - Friday?
Language:
- Fluent English (required)
Licence/Certification:
- Ontario Drivers Licence & Reliable Vehicle (required)
Work Location: In person
