We are looking for an Accounts Payable Clerk to join a construction and contractor-focused organization in Ajax, Ontario. This position is suited to someone who enjoys working with financial records, maintaining accuracy in high-volume transactions, and supporting smooth day-to-day accounting operations. The successful candidate will help manage invoice workflows, keep supplier accounts current, and contribute to reliable payment processing.
Responsibilities:
- Review incoming invoices for accuracy, assign the appropriate coding, and enter payment details into the accounting system.
- Process accounts payable transactions in a timely manner while ensuring supporting documentation is complete and properly recorded.
- Reconcile vendor statements and internal records to identify discrepancies and resolve outstanding items efficiently.
- Prepare and assist with cheque runs, confirming payment amounts, due dates, and approvals before release.
- Maintain organized financial data through consistent data entry and careful updating of payable records.
- Communicate with suppliers and internal team members to address invoice issues, payment questions, and account variances.
- Support ongoing accounting administration by tracking payables activity and helping maintain accurate audit-ready files.
- At least 1 year of experience in an accounts payable or related accounting support role.
- Hands-on ability to perform account reconciliations and manage invoice processing with strong attention to detail.
- Experience coding invoices, processing cheque runs, and maintaining accurate accounts payable records.
- Proficiency in data entry with a high level of accuracy in a fast-paced office environment.
- Working knowledge of Microsoft Excel for organizing, reviewing, and updating financial information.
- Experience using QuickBooks to record transactions and support daily accounting tasks.
- Strong organizational and time-management skills with the ability to handle multiple priorities effectively.
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