Manager, Athletics Operations
Tracking Code: req2227
Faculty/Department: Office of President
Number of Positions: 1
Appointment Type: Full-Time Continuing
Hours of Work: 35 hours per week
Non-Union Hiring Zone: Job Level 10 - $91,413 - $114,266
Posting Date: August 17, 2026
Closing Date: August 28, 2026 (11:59 pm EST)
Job Summary: Reporting to the Director, Athletics and Recreation, the Manager is responsible for the day-to-day oversight and delivery of core operational functions that support Ontario Tech’s OUA varsity sport programs. This role ensures the smooth and effective execution of all logistical and administrative aspects related to varsity athletics, contributing to a positive student-athlete experience and the success of Ridgeback Athletics.
The Manager oversees key operational areas including coach and staff support, home game facility operations, varsity team travel, competition scheduling, equipment and uniform management, and coordination of sport marketing and information. The role ensures alignment with departmental goals and university policies while maintaining strong working relationships with coaches, student-athletes, athletics and recreation staff, and key campus and external stakeholders, including the OUA and local sport organizations. With a focus on service delivery, operational efficiency, and continuous improvement, the Manager plays an important role in reinforcing a collaborative, inclusive, and athlete-centered environment. The ideal candidate is detail-oriented, organized, and responsive, with the ability to manage multiple priorities in a dynamic, team-based setting.
Responsibilities/accountabilities:
Operations Management
-
Implement short- and medium-term operational plans for varsity athletics in alignment with the department’s mission, vision, values and goals
-
Assign workloads, establish priorities, and monitor progress toward departmental objectives
-
Provide day-to-day leadership and support to athletic operations staff, student employees, and volunteers
-
Maintain staff performance through effective hiring, supervision, performance evaluation, and professional development of full time, part time and student staff
-
Execute operations for high performance (varsity) teams and varsity club teams, including scheduling, uniform and equipment procurement, team travel arrangements, meal planning, billing processes, and Work Study coordination
-
Assist in managing team budgets, including tracking expenditures, maintaining special accounts, and preparing budget submissions to ensure fiscal responsibility
-
Oversee the integration of technology to support coaches, staff and student-athletes needs, drive operational improvements, efficiencies and optimized outcomes
-
Stay current with trends in varsity athletics through participation in professional organizations, conferences, and ongoing research
-
Execute program reviews and audits to evaluate operational effectiveness and financial accountability; incorporate stakeholder feedback through surveys and consultations
-
Represent Ontario Tech at OUA and USport athletic conferences and events
Athlete/Team Development and Service Delivery
-
Execute the delivery of effective and up-to-date processes and procedures supporting the performance and development of High-performance and varsity club teams and athletes
-
Support the operational execution of key athletics events, including Athletics Awards Gala, Marquee games and team-specific alumni functions
-
Support technical logistics related to varsity home games and events, including staffing, event technology, and facility setup
-
Ensure proper risk management protocols are in place and followed for all team travel and game-day operations
-
Foster positive relationships with student leaders (RLC, BAA), academic societies, residence, and other student support services to enhance student-athlete success and retention
-
Promote equity, diversity, and inclusion (EDI) across all facets of varsity sport operations and student-athlete engagement
-
Support recruitment, onboarding, training, and professional development initiatives
-
Point person for athlete management software content and functionality
Business Operations and Partnerships
-
Streamline departmental business processes and enhance internal efficiencies using innovative and technology-driven solutions
-
Coordinate and implement solutions to address key operational, financial, and administrative challenges
-
Support the development of departmental budgets by compiling financial data, preparing reports, and conducting regular reviews with senior staff
-
Perform financial analysis on departmental revenue and expenses, including statistical evaluations, historical trend analysis, and accurate financial tracking procedures
-
Act as a key liaison with internal departments such as Financial Services, Purchasing, and Accounts Payable/Receivable to ensure efficient financial operations
-
Serve as the departmental contact for data privacy, secure information management, document retention, and credit card compliance
-
Provide support to varsity coaches in managing and monitoring team-specific fundraising accounts and related financial activities
Required Skills:
-
Excellent tact, diplomacy and judgment are required in working with students, parents, staff, faculty, senior university officials and community partners
-
Expertise in planning and financial management duties, including the ability to analyze and present financial data, ability to forecast short- and long-range expense and revenue projections
-
Innovative with the ability to exercise good judgment in making independent decisions
-
Advanced administrative and computer skills for data and statistical analysis and word processing, spreadsheet and database management. Ability to adapt to and implement new technologies
-
Excellent communication and interpersonal skills; must have the ability to interact effectively with a wide variety of people from every level of the University structure and in many situations with outside groups (students, staff, coaches, senior administration, faculty, alumni,media, community, business leaders)
Required Knowledge:
-
Must demonstrate the ability to conceptualize and implement new programs, interact at all levels within the organization, and effectively manage team budgets and human resources issues
-
Strong planning skills: ability to prioritize among many competing demands
-
Understanding health and safety needs of employees and participants
-
Comprehensive knowledge of related legislation, managing risk in a sport, compliance & eligibility
-
Comprehensive knowledge of OUA, USPORTS and university sport system
Required Education:
-
Completion of a four year university degree in Sports Management, Kinesiology, Business Administration or a related field
-
An equivalent combination of education and experience would be considered
Required Experience:
-
Minimum of three years experience working in University and/or high performance sport/leadership, sport & event management and athletics administration
-
Demonstrates experience coordinating game-day operations, scheduling, and logistics for multiple sports or venues
-
Experience managing operating budgets, purchasing, and contracts.
-
Experience supervising staff, student employees, and/or game-day/event workers
-
Experienced sport leader with excellent communication, organizational, relationship building and project management skills is preferred
-
Experience ensuring compliance with health and safety standards, risk management practices, and relevant legislation
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until August 28, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 9/14/2026
