5 meilleures offres (front desk manager, coquitlam, bc) (à pourvoir)

Project Manager + Front Desk Coordinator
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Accent Inns Inc. —Burnaby, BC
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Strive Health and Performance —Burnaby, BC
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Office Manager/Receptionist
Clover Hills Rehabilitation —Surrey, BC
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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : front desk manager (coquitlam, bc)

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Project Manager + Front Desk Coordinator

Vinyl Labs Corp.
Surrey, BC

Postuler rapidement

Détails du poste

Temps plein
De 50 000 $ à 70 000 $ par an

Profil recherché

Google Suite
Logiciel de comptabilité
Trello
Logistique
Expérience administrative
Compétences en communication

Description complète du poste

About Vinyl Labs

Vinyl Labs is one of Canada’s fastest-growing print and fleet graphics management companies specializing in fleet branding, large-scale print production, logistics coordination, and national installation management across Canada and the USA.

We are seeking a proactive and highly organized Project Manager + Front Desk Coordinator who thrives in a fast-paced environment and enjoys managing multiple moving parts at once. This role is a key communication bridge between customers, production, installers, sales reps, and project stakeholders while supporting daily operations and scheduling coordination.

The ideal candidate is detail-oriented, solutions-focused, and confident managing customer communication, invoicing, scheduling, and project logistics while working closely alongside the Operations Manager to keep projects moving efficiently.

Key ResponsibilitiesFront Desk & Customer Coordination

Greet and assist visitors and clients in a professional and welcoming manner
Manage incoming calls, emails, and customer inquiries
Coordinate incoming and outgoing mail, courier pickups, and deliveries
Maintain cleanliness and presentation of the front desk and customer-facing areas
Provide ongoing project updates and communication to customers and stakeholders

Project Coordination & Scheduling

Act as a communication bridge between customers, production, installers, sales reps, and stakeholders
Work closely alongside the Operations Manager to support daily workflow and project execution
Coordinate installation schedules for both in-house teams and contractors
Manage a team schedule of 6 installers while helping maintain production pace and install timelines
Handle scheduling changes, rescheduling, and daily coordination of active projects
Monitor project timelines, shipping schedules, and install readiness
Ensure all required proofs, materials, and documentation are ready before installation
Update Trello boards, calendars, and internal tracking systems accurately
Help identify scheduling conflicts or bottlenecks before they impact production or installs

Invoicing & Accounts Coordination

Prepare and send customer invoices promptly
Track outstanding payments and follow up on overdue accounts
Process incoming payments and maintain organized records
Work closely with accounting to resolve invoice discrepancies
Assist with monthly reporting and administrative coordination
Experience with Zoho Books and invoicing/accounting software is considered a strong asset

Qualifications

Strong organizational and multitasking abilities
High attention to detail
Excellent verbal and written communication skills
Ability to prioritize tasks and work efficiently under pressure
Strong problem-solving mindset and adaptability
Comfortable working across multiple departments and project types
Experience in scheduling, logistics, project coordination, or administration is preferred
Experience with Google Workspace, Trello, and Zoho Books is considered an asset

Work Environment & Perks

Growth and advancement opportunities
Casual and team-oriented workplace
Fast-paced and collaborative environment
Company events and social outings
Opportunity to work with large national brands and exciting fleet projects

About Our Culture

At Vinyl Labs, we believe in building people and building brands. We operate in a fast-paced, solutions-driven environment where teamwork, accountability, and communication are essential to success. We are looking for individuals who are proactive, adaptable, and motivated to grow alongside a rapidly scaling company.

Our team works collaboratively across departments to deliver high-quality projects for some of North America’s leading brands. We value people who take ownership, stay organized under pressure, and are committed to creating a positive experience for both clients and teammates.

Our ValuesWe Find Solutions

We are solutions-focused. When challenges arise, we stay resourceful, adaptable, and committed to finding a way forward. We approach problems with creativity, urgency, and a team-first mindset.

Own the Outcome

We are outcome-focused, not just task-focused. We take responsibility for our work, support one another, and work together to deliver successful results for our clients and team.

Build the Legacy

We believe in creating opportunities, building strong relationships, and making a lasting impact through the work we do. Our goal is to grow people and brands in a way that extends beyond Vinyl Labs.

Pay: $50,000.00-$70,000.00 per year

Benefits:

Casual dress
Company events
On-site parking
Paid time off

Work Location: In person

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