1 meilleure offre (assistant bookkeeper, dartmouth, ns) (à pourvoir)

Executive Assistant / Bookkeeper
Welcome Housing and Support Services —Dartmouth, NS
- De 28 $ à 30 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Congés payés
- Programme d'Aide aux Employés
Postuler rapidement
13 h

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Executive Assistant / Bookkeeper

Welcome Housing and Support Services
Dartmouth, NS

Postuler rapidement

Détails du poste

Temps plein
De 28 $ à 30 $ de l’heure
Il y a 13 heures

Profil recherché

Microsoft Word
Sage
Microsoft Excel
Microsoft Outlook
Audit financier
Logiciel de comptabilité
Classement
Microsoft Office
Expérience administrative
Comptabilité
QuickBooks
Affaires
Tenue des livres de compte
Comptabilité
Compétences en communication
Gestion du temps

Description complète du poste

We are seeking a highly organized and detail-oriented Executive administrator & Bookkeeper to support the day-to-day administrative and financial operations of the organization.

Position Summary

The Executive administrator & Bookkeeper plays a key role in supporting the Executive Director, Director of Finance and Board of Directors. This position combines office administrative support with bookkeeping and financial administration responsibilities.

Key Responsibilities

Bookkeeping & Financial Administration

Process accounts payable and accounts receivable transactions.
Prepare bank deposits and reconcile bank and investment accounts.
Assist in accounts receivable collection
Maintain accurate financial records using accounting software.
Assist employee expense reimbursements.
Prepare monthly financial reports and supporting schedules.
Support annual audit preparation and year-end processes.
Assist with budgeting and financial forecasting activities.
Maintain confidentiality of financial and organizational information.

Executive Administration

Act as the primary point of contact for office inquiries.
Coordinate office supplies, equipment, and vendor relationships.
Provide administrative support to the Executive Director and leadership team.
Coordinate meetings, schedules and organizational calendars.
Record and distribute Board and committee meeting minutes.
Assist with event planning, AGM preparation, and organizational communications.
Maintain organizational records and filing systems.
Support policy development, document management, and governance activities.

Qualifications

Required

Diploma or certificate in Accounting, Business Administration, Office Administration, or a related field.
Minimum 3 years of experience in bookkeeping, accounting, or administrative support.
Experience using accounting software (QuickBooks, Sage, or equivalent).
Proficiency with Microsoft Office 365, particularly Excel, Word, and Outlook.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.

Preferred

Experience working in the non-profit sector.
Knowledge of Canadian non-profit accounting principles and funding agreements.
Experience supporting Boards of Directors and governance activities.

What We Offer

Dental care
Employee assistance program
Extended health care
Flexible schedule, some remote flexiblity
Paid time off
Vision care
Competitive salary

How to Apply

Please submit the following:

Cover Letter
Resume
Three professional references

Applications will be accepted until July 31, 2026.

WHSS is committed to creating an inclusive workplace and encourages applications from individuals of diverse backgrounds, experiences, and communities.

Only candidates selected for an interview will be contacted.

Pay: $28.00-$30.00 per hour

Work Location: In person

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Executive Assistant / Bookkeeper

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