14 meilleures offres (coordinator administrator, dartmouth, ns) (à pourvoir)

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- De 45 000 $ à 65 000 $ par an
- Temps plein
- Expérience administrative
- Amélioration continue
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
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Infection Prevention, Control and Clinical Resource Manager
GEM Health Care Group —Halifax, NS
- Temps plein
- Soins infirmiers
- Baccalauréat
- Déplacements à prévoir
- Assurance Invalidité
- Assurance Dentaire
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Admin - MLS listing coordinator
Sutton Group Professional Realty —Halifax, NS
- De 45 000 $ à 50 000 $ par an
- Temps plein
- Google Suite
- Saisie de données
- Sens de l'organisation
- Congés payés
Postuler rapidement
il y a 11 jours
Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- 25 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
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10 h
Building Operator - (4th Class Power Engineer)- FIFO 14/14
Convergint Technologies Ltd —Dartmouth, NS
- 100 000 $ par an
- Nuits au besoin
- Service à la clientèle
- Système CVC
- Outils électriques
- Jours fériés payés
- Assurance Dentaire
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Contract Administration Coordinator (Document Control)
Venor —Dartmouth, NS
- Temps plein
- Microsoft Office
- Contrats
- SharePoint
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il y a 8 jours
Bilingual Supply Chain Specialist - FR/EN
Convergint Technologies Ltd —Dartmouth, NS
- De 60 000 $ à 65 000 $ par an
- Télétravail
- Microsoft Word
- Gestion des stocks
- Service à la clientèle
- Jours fériés payés
- Assurance Dentaire
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Coordinator, People & Culture
Crombie REIT —Halifax, NS
- Microsoft Outlook
- Expérience administrative
- Amélioration continue
- Programmes de Bien-être
Postuler rapidement
il y a 1 jour
Construction Administrator / Project Coordinator
Headway Construction LTD. —Herring Cove, NS
- De 20 $ à 25 $ de l’heure
- Temps plein
- Google Suite
- Contrôle de l'inventaire
- Anglais
- Assurance Dentaire
- Congés payés
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il y a 3 jours
School Settlement Program Staff
YMCA of Greater Halifax/Dartmouth —Halifax, NS
- 33 725,28 $ par an
- Temps plein
- Anglais
- Expérience auprès des enfants
- Capacités de présentation
il y a 4 jours
Supply Chain Analyst
IMP Group —Halifax, NS
- Gestion des stocks
- Diplôme d'études secondaires
- Esprit d'analyse
- Jours fériés payés
- Bourses d'Études
Project Manager
Strescon Limited —Bedford, NS
- Temps plein
- Microsoft Word
- Ingénierie
- Sens de l'organisation
- Assurance Dentaire
- Assurance Vie
Team Support Staff Member - Part Time
Sisters of Charity Halifax —Halifax, NS
- De 28 000 $ à 31 000 $ par an
- Temps partiel
- Anglais
- Baccalauréat
- Sens de l'organisation
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il y a 14 jours
Wig Bank - Practical Support Volunteer
Canadian Cancer Society —Halifax, NS
- Temps partiel
- Sens de l'organisation
- Compétences en informatique
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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

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Détails du poste

Permanent | Temps plein
De 45 000 $ à 65 000 $ par an

Profil recherché

Gestion des coûts
Tenue de dossiers
Soutien à la coordination du recrutement
Administration de système
Gestion des fournisseurs
Logiciel d'entreprise
Politiques de santé et sécurité au travail
ATS
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Expérience administrative
Revit
Amélioration continue
Prise de décisions
Préparation de rapports et de présentations
Rédaction de rapports
Gestion des relations avec les fournisseurs
Sens de l'organisation
Technologies de l'information
SIRH
Traitement des bons de commande
Gestion de bureau
Intelligence artificielle
Gestion des documents
Affaires
Autodesk
ProCore

Description complète du poste

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

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coordinator administrator emplois - dartmouth, ns

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