Position Overview
We’re looking for a highly organized, adaptable, and proactive administrator to join our growing electrical contracting team. This role is a key support position that connects office administration, field operations, safety compliance, HR support, payroll support, and general day-to-day business operations.
This position is ideal for someone who thrives in a fast-paced environment where priorities shift, job sites change, and no two days are the same.
Key Responsibilities
Operations & Office Support
- Support daily office and field operations, communications, and accounting
- Set up and maintain project folders and documentation
- Organize meetings, training sessions, and company events
- Assist with vendor and customer set up in Viewpoint Spectrum
- Support billing documentation and statutory declarations
- Help coordinate utilities, accommodations, and logistics for projects including company housing
- Support fleet administration, ordering company decals, and insurance-related documentation.
Safety & Compliance
- Maintain safety records and training documentation in BIStrainer an provide reporting as required
- Ensure workers remain compliant across changing job sites
- Prepare site-specific safety paperwork and documentation
- Follow up on missing or incomplete safety records
- Maintain and update safety manuals and revisions
- Track and report near misses to the Health & Safety Committee
- Support WCB claims, modified duties, and related documentation
- Order PPE and safety supplies
- Help improve safety systems and compliance processes over time
HR, Payroll & Workforce Coordination
- Coordinate onboarding, orientations, and new hire setup
- Set up employees in internal systems,Posting including Traqspera and Spectrum
- Maintain confidential employee files and workforce records
- Support benefits and RRSP administration
- Assist with payroll administration, timesheet support, employee reimbursements, and employee updates
- Assist with time-off requests and general HR support
- Support recruitment activities including job postings, applicant coordination, and interview scheduling
- Help employees with systems, onboarding, and general administrative support
- Help coordinate workforce movement, accommodations, and scheduling between projects
- Support fleet administration, decals, and insurance-related documentation
Systems & Process Improvement
- Create and improve forms, templates, and process documentation
- Identify workflow gaps and suggest process improvements
- Help streamline onboarding, compliance, and workforce tracking systems
- Support ongoing development of internal systems including Spectrum, Traqspera, BIStrainer, Microsoft Teams, Outlook, Excel, and Bluebeam
Qualifications
Required
- Experience in operations, administration, HR support, safety coordination, or a related role
- Strong organizational, multitasking, and communication skills
- Comfortable working independently and managing competing priorities
- Strong attention to detail and follow-through
- Reliable, accountable, and professional
- Proficient with Microsoft Office (Outlook, Excel, Teams)
- Able to learn new systems quickly
- Comfortable supporting both office staff and field crews
Preferred
- Experience in construction, electrical, trades, or field service environments
- Experience with safety compliance and workforce tracking
- Familiarity with BIStrainer, Spectrum, or Traqspera
- Understanding of WCB and modified work processes
- Experience improving or building internal systems and processes
The Right Fit
This role is best suited to someone who is:
- Organized, proactive, and adaptable
- Comfortable with changing priorities and problem-solving
- Team-oriented with a positive, hands-on attitude
- Interested in improving systems and helping the business grow
- Able to communicate effectively with both office staff and field crews
We offer a supportive team environment with a great culture, opportunities for growth, and the chance to play an important role in a growing company.
- Medical & Dental benefits
- RRSP Matching
- Onsite Parking
- Competitive Wages
- Casual Dress
Pay: $24.00-$35.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Flexible schedule
- On-site parking
- RRSP match
- Vision care
Work Location: In person
