1 meilleure offre (senior clerk, gibbons ab) (à pourvoir)

Senior Administrative Assistant
CB&I Careers —Sturgeon County, AB
- Temps plein
- Microsoft Outlook
- Bases de données
- Esprit d'analyse
il y a 5 jours

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Senior Administrative Assistant

CB&I Careers
Sturgeon County, AB

Postuler dès maintenant

Détails du poste

Temps plein
Il y a 5 jours

Profil recherché

Organisation d'événements
Tenue de dossiers
Microsoft Outlook
Préparation de documents
Tableurs
Études postsecondaires
Bases de données
Transcription
Révision de textes
Esprit d'analyse
Préparation de rapports et de présentations
Numérisation de dossiers
Gestion des risques
Rédaction de rapports
Réception
Archivage de documents
Dactylographie
Planification des rendez-vous
Gestion des documents
Affaires
Calendrier Microsoft Outlook
Compétences en communication
Interaction avec les clients
Coordination d'équipe
Suivi de l'avancement des projets
Gestion du temps

Description complète du poste

Company Overview:

CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Overview:

The Senior Administrative Assistant will be responsible for supporting the Operations team in a regional Operations office. This position is an Individual Contributor role. The role directly reports to the Director of Operations and routinely interacts with the Canada Operations and Management team, Project Managers, and administrative personnel in other regional and international offices.

Responsibilities:

Perform a variety of administrative functions using computer programs to produce spreadsheets, presentations, and word documents.
Manage complex calendars and schedules of multiple managers, coordinates and organizes meetings and conference calls, including planning of offsite meetings - sales and safety meetings.
Organizes department staff meetings; captures and assigns action items
Compiles, transcribes, and distributes minutes of Management, Project Management and Client meetings
Prepare, create, type, and proofread various documents including but not limited to correspondence, forms, reports and other technical presentations
Organizes and manages technical file program and archives (electronic and paper files)
Works with department managers and Finance to consolidate department reports (budgets, workload forecasts, personnel, etc.)
Photocopies and scans documents as required.
Assists employees and managers and regularly acts as a point-of-contact for site administrative requests.
May interface with clients, contractors, and suppliers.
Track, manage and report on the progress of assigned projects.
Point person for Canada travel - coordinates and arranges travel for the Operations team and others across the organization, in liaison with travel agency, and prepares expense reports
Organize events for customer visits
Assists with organizing and coordinating social functions and special events throughout the year
Records Management coordinator for Canadian archival records
May handle complex and sensitive information on a regular basis.
Provides front reception relief support as required

Qualifications:

Post-secondary diploma or degree in business, technical, or liberal arts field

10+ years of relevant experience

Skills and Behaviors:

Adaptability and agility to learn and contribute in varying and complex environments
Ability to anticipate business needs and mitigate risks accordingly
Excellent writing, editing and proofreading skills.
Strong analytical, processing, organization, and time management skills.
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with calendar management, video conferencing tools, and database systems.
Excellent communication skills and the ability to work with groups to monitor progress of projects, develop consensus and report progress.
A consistently developing Business and Technical Acumen coupled with a drive to achieve results
Ability to handle sensitive and confidential information with professionalism and trust is essential

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Senior Administrative Assistant

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