CG Hylton Inc. is assisting with facilitating the recruitment and hiring process on behalf of Mowachaht/Muchalaht First Nation.
Overview
The Finance Clerk provides accurate, timely clerical and administrative support to the Finance Department, with a strong focus on accounts payable processing, banking and cash handling, record-keeping, and responsive service to programme managers, staff, vendors, and (where applicable) members. This role supports sound internal controls, policy compliance, and reliable financial information for operational and reporting needs.
This full-time, on-site position offers 31.5 hours per week and a competitive hourly wage ranging from $31.00 to $33.57, based on experience. A comprehensive benefits package and pension plan are included.
Location
The Mowachaht/Muchalaht First Nation, a territory located on the beautiful west coast of Vancouver Island.
Duties and Responsibilities:
- Receive, review, code and enter vendor invoices; confirm appropriate authorisations and supporting documentation, and match to purchase orders where applicable.
- Prepare payment documentation for cheque and EFT processing in accordance with MMFN policies and internal controls; maintain accurate vendor records and filing.
- Complete monthly vendor statement reconciliations; investigate and resolve discrepancies and respond to vendor inquiries in a timely, professional manner.
- Process corporate credit card transactions and staff expense claims; ensure receipts, coding and approvals are complete and compliant.
- Assist with payroll processing cycles by collecting timesheets, checking authorisations and coding, entering hours/allowances, and escalating discrepancies for resolution.
- Maintain payroll-related records and support routine reporting requests under the direction of the Finance Coordinator.
- Maintain the banking filing system; prepare deposits, deliver them to the bank as required, and post related transactions.
- Manage petty cash and cash floats, including reconciliations and documentation to support audit-ready records.
- Post bank transactions (direct debits, service charges, miscellaneous receipts) and assist with bank reconciliations as assigned.
- Support basic accounts receivable administration, including receipting and documentation, as assigned.
- Support month-end close activities, including data entry, reconciliations and preparation of schedules as assigned.
- Assist managers with programme reports and supporting documents within payroll and accounts payable modules, as required.
- Maintain organised electronic and paper records in accordance with retention, confidentiality and privacy requirements.
- Maintain and update the membership database in accordance with established procedures.
- Support member communications and routine correspondence, and direct complex inquiries to the appropriate lead.
- Provide general administrative support to the Finance Department and perform other related duties as assigned.
Minimum Qualifications (Education / Training / Certifications):
- Solid understanding of accounting principles through dedicated coursework or progress toward a Bachelor of Administration (Finance/Accounting).
- One to three years’ experience in an accounts payable, accounting clerk, or finance administration role.
Knowledge, Skills and Abilities:
- Strong working knowledge of Microsoft Office (particularly Excel) and the ability to learn and use accounting and payroll systems (e.g., Sage, QuickBooks, Payworks or similar).
- Excellent attention to detail, numeracy, organisation and time management; ability to meet deadlines and maintain accurate, audit-ready records.
- Professional discretion when handling confidential and sensitive information; strong interpersonal and customer service skills.
- Valid Class 5 driver’s licence and ability to complete banking runs (asset or required depending on assignment).
- Experience working in or with an Indigenous organisation and/or public sector environment is an asset.
Other:
- A valid Drivers license, with access to own transportation vehicle.
- An RCMP clearance not older than one year.
What we offer:
- Competitive wages and a professional work environment.
- A relocation package may be offered to the right candidate.
- Modern office setting with attractive benefits.
- A Pension Plan with matching contributions.
- A competitive Health Benefit Plan.
- 63 hours work biweekly, with every other Friday off, promoting a healthy work-life balance.
- Opportunities for training and professional development.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills, or qualifications required.
Job Type: Full-time
Pay: $31.00-$33.57 per hour
Benefits:
- Company pension
- Extended health care
- On-site parking
- Paid time off
Ability to commute/relocate:
- Gold River, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Gold River is a remote community with limited access to amenities and services. Are you comfortable living and working in a remote setting?
- Please highlight your experience working within First Nations/Indigenous communities?
- Do you have experience with any payroll systems or software?
- Do you have one to three years of relevant experience, within an equivalent position?
- Do you have a post-secondary certificate or diploma in accounting, bookkeeping, business administration?
Licence/Certification:
- drivers licence? (required)
Work Location: In person
