CG Hylton Inc. is assisting with facilitating the recruitment and hiring process on behalf of Mowachaht/Muchalaht First Nation.
Overview
As a vital staff member of the Mowachaht/Muchalaht First Nation, located on beautiful ancestral lands north of Tofino on Vancouver Island, the L&R Project Coordinator plays a key role in advancing the strategic objectives of the Lands & Resources Department. This department is dedicated to the development of MMFN natural assets (salmon, forestry, lands, minerals, waters, and capital assets) of MMFN for the benefit of community and the public, while stewarding resources commensurate with MMFN culture, traditions, and values.
Reporting to the Lands & Resources Projects and Funding Manager, the Lands & Resources (L&R) Projects and Administration Coordinator provide trusted administrative and project coordination support across the Lands & Resources portfolio within the Mowachaht/Muchalaht First Nation (MMFN).
The role maintains project documentation, schedules, and registers; supports procurement and contract administration; and assists with funding applications, contribution agreements, invoicing, and reporting to meet internal and funder deadlines. The coordinator also supports budget tracking by preparing reconciliations and variance notes for Finance review, helping ensure projects remain compliant, well-documented, and delivered to standard.
This position offers a competitive annual salary ranging from $42.51 to $47.65 hourly, based on experience and education. A relocation package will be included for the successful candidate.
Location
The Mowachaht/Muchalaht First Nation, a territory located on the beautiful west coast of Vancouver Island.
Duties and Responsibilities:
- Coordinate project schedules, deliverables, and timelines across the Lands & Resources portfolio; track actions and follow up with internal and external stakeholders.
- Maintain complete project files and documentation (correspondence, permits, agreements, and reports) using consistent naming and filing standards.
- Maintain a contracts and agreements register (deliverables, reporting dates, renewals, and key terms) and support contract administration with consultants, contractors, and vendors.
- Support procurement processes by preparing purchase requisitions/POs, obtaining quotes, coordinating travel and logistics, and maintaining supporting documentation for Finance.
- Support funding activities by assisting with applications, contribution agreements, invoicing, and required reporting; monitor deadlines and ensure submissions are complete and on time.
- Track project budgets and expenditures using a budget tracker; prepare monthly reconciliations, variance notes, and coded backup for Finance review.
- Support the Manager with briefing notes, summaries, and presentations for internal reporting (including Council) and external partners/funders, as required.
- Maintain and update the department asset register and equipment list; coordinate inventories where required.
- Uphold confidentiality and sound judgement when handling sensitive information; ensure records are accurate, organised, and audit ready.
- Perform other related administrative duties and occasional field support as required by the department.
Minimum Qualifications (Education / Training / Certifications):
- Bachelor’s degree in business administration or economics (4-year University Education completed)
- Three to five years of progressively responsible experience in project administration, contracts, funding, or a similar coordination role.
- Project Management Institute (PMI) certification or equivalent is an asset.
- Experience with project management software (e.g., MS Project, Smartsheet, Asana, or similar) is an asset.
Knowledge, Skills and Abilities:
- Knowledge of, or willingness to learn about, First Nations communities, Title and Rights, culture, and reconciliation (including the United Nations Declaration on the Rights of Indigenous Peoples).
- Excellent written and verbal communication skills, including the ability to draft and proofread high-quality documents.
- Strong organisational skills and attention to detail; ability to manage competing priorities and deadlines.
- Proficiency with Microsoft 365 (Word, Excel, PowerPoint, and Outlook) and confidence learning new systems; project management software is an asset.
- Working knowledge of contract administration, procurement, and records management; ability to maintain registers and well-organized files.
- Strong analytical skills to maintain trackers, identify variances, and provide clear summaries to support decision-making.
- Ability to build and maintain effective working relationships with colleagues, community members, contractors, and diverse stakeholders.
Other:
- A valid Drivers license, with access to own transportation vehicle.
- An RCMP clearance not older than one year.
- Ability to travel and conduct occasional field visits.
- Work is primarily office-based; occasional field trips may be required.
What Do we offer?
- Competitive wages and a professional work environment.
- Modern office setting with attractive benefits, including: A pension plan with matching contributions and a comprehensive employee benefit plan.
- 63 biweekly workhours with alternating Fridays off, supporting work-life balance.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills, or qualifications required.
Job Type: Full-time
Pay: $42.51-$47.65 per hour
Benefits:
- Extended health care
- Paid time off
- Relocation assistance
Ability to commute/relocate:
- Gold River, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Gold River is a remote community with limited access to amenities and services. Are you comfortable living and working in a remote setting?
- Do you have experience working within First Nations/Indigenous communities?
- Do you have a minimum of 3 to 5 years within an equivalent position?
- Do you have the following license or certification: Project Management Professional (PMP)?
- Do you have experience with Project management software?
Education:
- Bachelor's Degree (required)
Licence/Certification:
- drivers licence? (required)
Work Location: In person
