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Office Administrator/Bookkeeper

FracWorx Energy Services Ltd
Grande Prairie, AB

Postuler rapidement

Détails du poste

Permanent | Temps plein
Il y a 3 jours

Profil recherché

Budgétisation et prévisions financières
Tenue de dossiers
Administration des affaires
Traitement des renouvellements de polices d'assurance
Finance
Pétrole et gaz
Logiciel de comptabilité
Expérience en soutien administratif
Classement
Anglais
Microsoft Office
Prévision des flux de trésorerie
Expérience administrative
Traitement des paiements de factures
Baccalauréat
Prise de décisions
Prévision
Saisie de données
Sens de l'organisation
Paie
Gestion de budget
Gestion de bureau
Gestion des documents
Affaires
Leadership
Rapprochement bancaire

Description complète du poste

Company Overview

FracWorx is a trusted provider of specialized oilfield logistics and fluid management solutions across Western Canada. We are known for our dependable service, commitment to safety, and ability to deliver customized solutions in high-pressure, fast-paced environments. FracWorx offers a wide range of high-quality equipment and support assets to meet field needs. Our fleet includes stadium light towers, a variety of generators, 4000L double-walled skid fuel vaults, 12" 40' frac manifolds with hose, combo units with garbage and gender-specific bathrooms, garbage bins, and other essential equipment to ensure safe, efficient, and fully supported site operations.

Position Summary:

The Office Administrator & Bookkeeper will play a key role in ensuring the smooth day-to-day operations of the FracWorx office. This position is responsible for full-cycle bookkeeping, office administration, safety program coordination, insurance and registration management, and capital asset tracking.

Job Duties & Responsibilities:

Bookkeeping & Finance

Perform daily processing of cost sheets and customer invoicing using multiple platforms.
Set up new customers in accounting systems.
Regularly process accounts payable invoices and manage cheque runs for approval.
Set up vendor and subcontractor payments through RBC online banking for review and authorization.
Track subcontractor revenue and expenses, repairs and maintenance, and capital asset activity.
Reconcile bank accounts and company credit card (Visa) transactions.
Process payroll semi-monthly (15th and end of month).
Prepare and post adjusting journal entries.
Generate GST returns and payroll remittance reports.
Support year-end working paper preparation for the company’s accountant.
Assist with cash flow forecasting.

Office Administration

Maintain and organize office supplies, filing systems, and general correspondence.
Provide day-to-day support to the management team.
Handle incoming calls, emails, and office inquiries.
Assist with onboarding and offboarding of employees.
Manage internal document control and administrative support tasks.

Safety Administration

Track employee safety certifications and assist with documentation.
Support coordination of safety meetings and reporting.
Ensure internal safety records are current and compliant.

Insurance & Registration

Coordinate corporate insurance renewals and documentation.
Manage vehicle and equipment registrations and renewals.
Track and maintain documentation for regulatory compliance, permits, and licenses.

Capital Asset Tracking

Maintain up-to-date inventory of capital assets, including vehicles and equipment.
Monitor depreciation, maintenance schedules, and warranty information.
Other job duties as required, as the above duties and responsibilities may change at any time with or without notice.

Qualifications:

Bachelor’s degree in business management or equivalent combination of education and experience, an asset.
Basic bookkeeping and office admin knowledge and experience
Effective attention to detail and a high degree of accuracy.
High level of integrity, confidentially, and accountability.
Oil & gas related experience an asset
Sound analytical thinking, planning, prioritization, and execution skills.
Able to effectively communicate both verbally and in writing.
Experience creating and managing budgets for a large, distributed organization.
Strong problem identification and problem resolution skills.
Computer skills including data entry, excel, accounting software and Microsoft Office Suite.
Ability to work independently.
Understanding of safety administration and compliance processes is an asset.
Effective organizational skills

Competencies:

Communication
Teamwork
Quality Orientation
Time Management
Adaptability / Flexibility
Creative and Innovative Thinking
Decision Making and Judgement
Planning and Organizing
Problem Solving
Result Focus
Accountability and Dependability
Ethics and Integrity
Leadership
Staff Management

Work Environment / Physical Demands

Manual dexterity required to use desktop computer and peripherals.
Reaching above shoulder height or below the waist as well as some lifting as required.

Expected Hours or Work:

This is a part-time position in office. The expectation is that the hours will be Monday to Friday 10am-4pm or 9:30am-3:30pm, which may vary depending on the workload. This will be determined in the interview with the CFO and Controller.

Job Types: Full-time, Permanent

Benefits:

Dental care
Extended health care
Life insurance

Experience:

Office Admin: 1 year (required)
Bookkeeping: 2 years (required)

Language:

English (required)

Location:

Grande Prairie, AB T8V 8L7 (required)

Work Location: In person

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