Description
Join the Seaboard Team Today!
If you love connecting people with opportunities, thrive when no two days look the same, and take pride in keeping things running smoothly behind the scenes - this role was made for you.
Position Overview: The Recruitment Assistant supports the talent acquisition team in managing day-to-day recruitment operations. This role is instrumental in ensuring a smooth, efficient hiring process — from posting opportunities and screening candidates to coordinating with hiring managers and onboarding new hires into company systems. The ideal candidate thrives in a fast-paced environment while exercising the care and attention to detail required to get things right.
Duties & Responsibilities
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Post job openings across relevant platforms and job boards in a timely manner
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Review and update job descriptions as required
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Review applications and shortlist qualified candidates based on role requirements
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Conduct pre-screening calls and assessments to evaluate candidate suitability
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Coordinate and schedule interviews between candidates and hiring managers
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Conduct and document reference checks for selected candidates
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Submit new user and system access requests to IT for onboarding of successful hires
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Communicate recruitment status updates to hiring managers on a regular basis
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Maintain accurate and up-to-date records within the Applicant Tracking System (ATS)
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Provide vacation and absence coverage for other members of the recruitment team
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Support process improvement initiatives and contribute ideas to enhance recruitment workflows
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Participate in recruitment meetings to provide updates on active positions
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Liaise with the HR Generalist team to support seamless candidate onboarding and employee transitions
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Support recruitment activities across multiple Canadian provinces
Qualifications & Experience
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Previous experience in a recruitment, HR, or administrative support role is preferred
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Hands-on experience with an Applicant Tracking System (ATS)
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Strong written and verbal communication skills, with the ability to manage multiple stakeholder relationships simultaneously
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Highly organized with strong attention to detail and a commitment to accuracy
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Open to change and continuous improvement — embraces new tools and processes with a positive attitude
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Previous experience in an administrative or coordination role, with the ability to manage competing priorities and meet deadlines in a fast-paced environment
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Proficiency with Microsoft 365 applications including Outlook, Teams, Word, and Excel
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Familiarity with SharePoint for document management and team collaboration
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Experience in the transportation or logistics industry is not required but is considered a strong asset
