14 meilleures offres (healthcare administrator, halifax ns) (à pourvoir)

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- De 45 000 $ à 65 000 $ par an
- Temps plein
- Expérience administrative
- Amélioration continue
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
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Office Administrator
Truly Nolen Pest Control and Skedaddle Humane Wildlife Control —Lower Sackville, NS
- 21 $ de l’heure
- Temps plein
- Service à la clientèle
- Expérience administrative
- Diplôme d'études secondaires
- Assurance Dentaire
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Sales Support Administrator
Amca Sales & Marketing —Dartmouth, NS
- Temps plein
- Microsoft Outlook
- Bases de données
- Expérience administrative
- Assurance Invalidité
- Assurance Dentaire
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Clinical Support / Administrative Assistant - The Pelvic Health Clinic
The Pelvic Health Clinic by Erika Burger Physiotherapy —Dartmouth, NS
- De 20,50 $ à 25,00 $ de l’heure
- Temps plein
- Microsoft Word
- Google Suite
- Windows
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Full-Time Medical Office Administrator
Cole Harbour Family Medicine —Dartmouth, NS
- À partir de 18 $ de l’heure
- Temps plein
- Cabinet médical
- Expérience administrative
- Saisie de données
Postuler rapidement
il y a 12 jours
Medical Office Administrator
Lifemark Health Group —Eastern Passage, NS
- Cabinet médical
- Sens de l'organisation
- Systèmes de dossier médical électronique
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Office Administrator
Dura Seal Atlantic —Halifax, NS
- De 40 000 $ à 65 000 $ par an
- Temps plein
- Microsoft Word
- Google Suite
- Baccalauréat
- Congés payés
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Insurance Administrator
Westland Insurance Ltd. —Dartmouth, NS
- Temps plein
- Microsoft Office
- Diplôme d'études secondaires
- Sens de l'organisation
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Medical Receptionist/ Office Assistant
Open Door Clinic —Dartmouth, NS
- À partir de 20 $ de l’heure
- Du Lundi au Vendredi
- Google Suite
- Compétences informatiques
- Cabinet médical
- Congés payés
Postuler rapidement
il y a 11 jours
Walk-In Medical Receptionist
ScotiaMed —Bedford, NS
- De 16,87 $ à 18,00 $ de l’heure
- 8 Heures
- Anglais
- Saisie de données
- Sens de l'organisation
Postuler rapidement
il y a 13 jours
Front Desk Administrator
Canadian College of Acupuncture and Traditional Chinese Medicine —Bedford, NS
- De 17,25 $ à 21,00 $ de l’heure
- Temps plein
- Traitement de texte
- Anglais
- Microsoft Office
- Heures d'arrivée et de départ flexibles
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Insurance Administrator, Commercial Insurance
Westland Insurance Ltd. —Dartmouth, NS
- Temps plein
- Microsoft Office
- Expérience administrative
- Sens de l'organisation
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il y a 3 jours
Project Assistant
Pinchin Ltd —Dartmouth, NS
- Microsoft Outlook
- Expérience administrative
- Contrôle de la qualité
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Administrative Assistant
McBurney Pools & Spas —Dartmouth, NS
- À partir de 19,75 $ de l’heure
- Saisonnier
- Microsoft Office
- Expérience administrative
- Saisie de données
- Assurance Vision
- Heures d'arrivée et de départ flexibles
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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

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Détails du poste

Permanent | Temps plein
De 45 000 $ à 65 000 $ par an

Profil recherché

Gestion des coûts
Tenue de dossiers
Soutien à la coordination du recrutement
Administration de système
Gestion des fournisseurs
Logiciel d'entreprise
Politiques de santé et sécurité au travail
ATS
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Expérience administrative
Revit
Amélioration continue
Prise de décisions
Préparation de rapports et de présentations
Rédaction de rapports
Gestion des relations avec les fournisseurs
Sens de l'organisation
Technologies de l'information
SIRH
Traitement des bons de commande
Gestion de bureau
Intelligence artificielle
Gestion des documents
Affaires
Autodesk
ProCore

Description complète du poste

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

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healthcare administrator emplois - halifax ns

Office Manager & Systems Coordinator

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Sales Support Administrator

Clinical Support / Administrative Assistant - The Pelvic Health Clinic

Full-Time Medical Office Administrator

Medical Office Administrator

Office Administrator

Insurance Administrator

Medical Receptionist/ Office Assistant

Walk-In Medical Receptionist

Front Desk Administrator

Insurance Administrator, Commercial Insurance

Project Assistant

Administrative Assistant

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