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Admissions Officer (Hybrid)

McMaster University -
Hamilton, ON

Postuler dès maintenant

Détails du poste

Temps partiel | Temps plein | Stage/coop
De 31,91 $ à 44,92 $ de l’heure
Il y a 12 jours

Profil recherché

Maîtrise
Baccalauréat
Affaires

Description complète du poste

Job ID

77319

Job Title

Admissions Officer (Hybrid)

Regular/Temporary

Regular

Location

Ron Joyce Centre

Open Date

2026/07/10

Job Type

Continuing

Close Date

2026/07/25

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

DSB Grad Programs

Full/Part Time

Full-Time

Salary Grade/Band

Grade 8

Salary Range

$31.91 - $44.92 (hourly)

Job Code

JD0003

Existing Vacancy

Yes - Backfilling as Existing

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday – Friday, 8:30am – 4:30pm (Hybrid schedule)

Education Level

Bachelor’s degree in a relevant field of study.

Career Level

Requires 3 years of relevant experience.

Location

Ron Joyce Centre, Burlington

Anticipated Start Date

August 31, 2026

Employment Type

Continuing

Unit Description:

The DeGroote School of Business, Student Services team supports all students within the DeGroote School of Business – MBA, BCom, specialized graduate programs and PhD students. As an integrated team, we champion new ideas, collaborate across boundaries, and learn continually to deliver a consistent and inspiring student experience. Serving more than 500 MBA students located at the Ron Joyce Centre in Burlington, DeGroote offers full-time, co-op, accelerated and part-time MBA study options.

The Admissions Officer works within the MBA Recruitment and Admissions Team to evaluate and adjudicate applications to graduate programs at the DeGroote School of Business to achieve the annual admission targets. The role works collaboratively to support all admissions activities from profile assessments, application support, and review and admissions decisions.

Job Summary:

Responsible for ensuring University enrolment targets are met by applying established admissions criteria to select qualified students from a diverse pool of secondary and post-secondary applicants. Evaluate and assess applicant files and independently

make admission decisions for undergraduate, domestic, and international students. Provide information and assistance to departments and prospective students and conduct recruitment and orientation sessions in various communities.

Purpose and Key Functions:

Make independent admission decisions to admit or refuse applicants to university programs based on established prerequisites, University guidelines, and enrolment numbers.
Recommend students who do not meet established prerequisites to Faculty Admissions Reviewing Committees and provide sufficient evidence of credentials to warrant a consideration for acceptance.
Administer program enrolment from application to admission by monitoring and organizing applications, reviewing transcripts, and ranking applicants.
Review and evaluate applications to ensure academic requirements and pre-requisites have been met.
Partner with other departments in the University to finalize enrolments.
Research, review, and analyze admissions criteria from national and international institutions.
Recommend changes to university admission policies and procedures that will assist the University to remain competitive with national and international educational institutions.
Inform prospective students and applicants of the application process, procedures, academic and program requirements, program suitability, and potential eligibility for admission.
Attend and participate in a variety of recruitment events internal and external to the University.
Meet with applicants to determine their academic interests and requests including asking questions about their previous educational background, academic strengths, and long-term goals.
Provide information, answer questions, and discuss academic interests with applicants.
Persuade applicants who have been refused admission to a particular program that there is merit and benefit to accepting admission to a different program at the University for which they qualify.
Deal with applicants who are not qualified for admission and explain the application process and offer viable alternatives without discouraging the applicant from attending university.
Provide advice to applicants regarding their program suitability, other educational options, and employment options related to program selection.
Ensure accuracy and uniformity of materials sent to applicants throughout the admission cycle by monitoring information including email communications and comprehensive packages that are mailed and couriered during the acknowledgment, offer, and confirmation stages of the admission process.
Review documents for forged transcripts and falsified reference letters and maintain a list of fraudulent applications.
Document fraudulent applications, prepare and maintain a log of activity leading to charges of academic dishonesty.
Analyze error reports and establish procedures to correct errors.
Develop and deliver general information sessions and recruitment presentations at various events and fairs.
Plan and coordinate large scale admissions applicant correspondence and the review and assessment of applicant files.
Conduct analyses of post-secondary institutions through internet research, telephone, and email surveys with colleagues as a means to compare admission requirements and procedures ensuring best practices are known and implemented across all institutions.
Write responses to prospective students regarding their applications which consists of offer letters to successful applicants and refusal letters to individuals who do not meet admissions requirements.
Gather and compile information required to maintain manuals and procedure documents.
Calculate domestic and international student grade point averages.
Exchange information with internal and external admissions staff to discuss and share information on various procedures, policies, and issues that are being addressed at other institutions.
Utilize and modify existing database queries to determine if files are complete and ready for review.
Assist applicants with the completion of electronic and hard copy application forms.
Update, verify, process, and input new student and applicant information as required.
Serve as an effective liaison between departments, educational institutions, alumni, and external contacts.
Update and maintain content on the department website

Supervision :

Ongoing responsibility for supervising 1 to 9 casual employees.

Assets:

Familiarity of School of Graduate Studies Academic Calendar, specifically admissions policy and procedure.
Experience using SLATE and Mosaic for admissions processes.
Understanding of Dynamics 365 CRM.
Understanding of graduate admissions (Domestic and International GPA calculations, GMAT, GRE).
Understanding of admissions rubrics and holistic admissions approach.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

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