1 meilleure offre (claims assistant, hamilton on) (à pourvoir)

Administrative Assistant
Twenty Creek Landscaping —Ancaster, ON
- De 20 $ à 25 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
il y a 1 jour

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Administrative Assistant

Twenty Creek Landscaping -
Ancaster, ON

Postuler rapidement

Détails du poste

Temps plein
De 20 $ à 25 $ de l’heure
Il y a 1 jour

Profil recherché

Microsoft Word
Microsoft Excel
Microsoft Outlook
Service à la clientèle
Logiciel de comptabilité
Microsoft Office
Expérience administrative
QuickBooks
Compétences en informatique
Construction et rénovation
Compétences en communication
Gestion du temps

Description complète du poste

We are a fast-growing landscaping and construction company looking for a highly organized, detail-oriented Office Administrator to support our day-to-day operations. This is a dynamic role that combines office administration, accounting support, customer service, and project coordination. Every day brings something different, making this an excellent opportunity for someone who enjoys variety, problem-solving, and being an integral part of a successful team.

Key Responsibilities

Office Administration

Answer incoming phone calls and respond to emails in a professional and timely manner.
Schedule meetings and coordinate calendars.
Prepare and send DocuSign documents.
Collect and distribute company mail.
Order office supplies and materials.
Pick up cheques, supplies, or products when required.

Accounting & Bookkeeping Support

Process weekly payroll.
Issue customer invoices.
Collect and record customer payments (e-transfer, cheque, credit card) in QuickBooks.
Pay supplier invoices and assist with accounts payable.
Submit receipts and documentation to suppliers and bookkeeping.
Respond to bookkeeping inquiries and provide supporting documentation.

Project & Operations Support

Assist Construction and Maintenance Managers with administrative tasks.
Communicate with customers regarding scheduling, documentation, and project updates.
Set up customer and supplier accounts.
Coordinate plant and material orders.
Arrange irrigation start-ups and required clearances.
Obtain utility locates and required permits.
Create traffic control plans and project drawings.
Ensure projects have the required documentation before work begins.

Health & Safety

Help coordinate Health & Safety documentation for job sites.
Ensure crews have required safety documents, permits, locates, PPE, and other compliance materials.
Assist with toolbox talks and safety meetings when required.
Report WSIB claims and maintain related documentation.

Qualifications

Previous experience in an administrative, office, or project coordination role.
Experience with QuickBooks or similar accounting software is considered an asset.
Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Ability to prioritize multiple tasks in a fast-paced environment.
Professional, dependable, and detail-oriented.
Experience in landscaping, construction, or a trades environment is an asset but not required.

What We're Looking For

Someone who takes initiative and enjoys solving problems.
A team player who can support multiple departments.
Strong customer service skills and professionalism.
Ability to work independently while managing competing priorities.
Someone who thrives in a fast-paced environment where no two days are the same.

Why Join Our Team?

Full-time, with modified hours in the winter
Supportive and team-oriented work environment.
Diverse and engaging work with new challenges every day.
Competitive compensation based on experience.

If you're an organized professional who enjoys keeping operations running smoothly and wants to be part of a company that values teamwork, accountability, and growth, we'd love to hear from you.

Pay: $20.00-$25.00 per hour

Benefits:

Company events
Extended health care
On-site parking

Work Location: In person

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Administrative Assistant

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