15 meilleures offres (marketing and engagement coordinator, langley, bc) (à pourvoir)

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Office Administrator & HR Coordinator

Innotech Windows + Doors -
Langley, BC

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Détails du poste

Permanent | Temps plein | Contrat
À partir de 53 000 $ par an
Il y a 4 jours

Profil recherché

Microsoft Powerpoint
Permis de Chariot Élévateur
Ceridian
Anglais
Chariot élévateur
Dayforce
Baccalauréat
Certificat de premiers soins de base
SIRH
Standard téléphonique
Production
Travail de bureau

Description complète du poste

Company Overview
Innotech Windows + Doors is a leading Canadian manufacturer of advanced fenestration systems. With 25-years of experience, we deliver the manufacturing expertise, product performance and client support required for architecturally striking and highly sustainable custom homes and multi-family projects in Canada and the United States.

Summary
We are currently seeking a highly organized and detail-oriented Office Administrator & HR Coordinator to join our team on an initial 12-month maternity leave contract. This role offers a strong opportunity for extension or transition into a permanent position based on performance and business needs.

This is a dynamic, hands-on role that is primarily administrative, with added exposure to HR. The ideal candidate thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running smoothly.

Key Responsibilities

Monitor, order, and replenish office, kitchen, and boardroom supplies regularly.
Manage general office operations, including cleanliness, organization, and upkeep of shared spaces (office, showroom, meeting rooms, lunchroom).
Welcome and assist visitors, ensuring a professional front-office experience.
Handle incoming and outgoing mail, courier services, and package distribution.
Manage company phone lines and general email inbox, including directing inquiries appropriately.
Coordinate travel arrangements (flights, hotels, and vehicle rentals) for employees.
Arrange catering and food services for meetings, training sessions, and company events.
Maintain vendor contracts, track renewals, and coordinate services (cleaning, landscaping, shredding, etc.).
Manage business license applications and renewals, as well as utility account setup for facilities.
Administer company vehicle program, including annual fleet plan renewals and vehicle additions, maintenance, inspections, and documentation records, as well as coordination of repairs, rentals, and ICBC claims
Issue and maintain the Company Vehicle Policy for drivers.
Track and manage building keys, including issuance and return documentation.
Maintain inventory of storage room supplies, promotional materials, and giveaways.
Coordinate building maintenance services and report facility issues.
Oversee coffee machine maintenance and kitchen equipment upkeep.
Ensure compliance with workplace cleanliness and organizational standards.
Plan and coordinate company events, social activities, and monthly initiatives.
Manage logistics, including vendor coordination, sourcing, budgeting, and tracking expenses.
Organize employee recognition activities (birthdays, anniversaries, celebrations).
Support the planning and execution of large events (e.g., holiday parties).
Coordinate Lunch & Learn sessions, including catering and materials preparation.
Prepare and submit company credit card expense reports.
Coordinate courier services and logistics for financial or legal documents.
Assist with donation tracking, reporting, and cheque requests.
Manage shipping logistics for products, samples, and marketing materials, including tracking records.
Act as an executive assistant to the senior management when required.

HR Support Duties:

Assist in recruitment processes, including job postings, candidate sourcing, and interview coordination.
Support onboarding activities for new hires.
Maintain employee records within HRIS (Dayforce).
Assist with payroll administration and employee change processing.
Coordinate employee training programs (e.g., first aid, forklift certification).
Administer employee benefits enrollment and maintenance.
Track employee milestones such as anniversaries and support engagement initiatives.
Provide general support for day-to-day HR operations.

Working Conditions:

This role operates in a professional office environment and requires collaboration across departments, including Admin, HR, Finance, Sales, Marketing, and Maintenance.

Pay: From $53,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match
Vision care

Application question(s):

Do you have reliable access to a personal vehicle to commute to our Langley office (location is not transit-accessible)?

Education:

Bachelor's Degree (preferred)

Work Location: In person

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